Customer Service Rep

Job Description

Job Description

Position Summary

The Customer Service Representative (CSR) in the Call Center provides excellent customer service to our customers by providing support in all areas concerning their utility accounts. The individual should have excellent written and oral communication skills, a positive attitude, strong work ethic, extreme professionalism, and a passion to serve others. This includes the ability to multi-task and type while talking on the phone without being distracted by others and the ability to manage emotions in stressful situations. Multitasking and stress management skills are essential for this position. The CSR must have the ability to apply critical thinking strategies to autonomously resolve customer grievances.

The CSR in the Call Center is highly involved in interacting with external and internal customers via telephone, fax, letter or email. As the first point of contact, the CSR will become familiar with the general duties and responsibilities of the New Construction, Conservation and Customer Solutions, Electric Engineering, Electric Operations, Water Engineering, Water Operations, Laboratory and Control Center teams to facilitate incoming customer inquiries and direct to the appropriate department.

In addition, the Customer Service Representative in the Call Center performs basic clerical duties such as filing, organizing, printing, copying, etc. and assists in the operational duties of other areas within Customer Service as needed.

The representative acts with a sense of urgency, is solution-oriented, approachable, professional and takes great pride in working with customers to deliver an experience that meets and, at times, exceeds their expectations.

Essential Duties & Responsibilities

ADMINISTRATIVE SUPPORT

• Obtains account information from customers and explains charges on utility bill while maintaining confidentiality
• Conducts account searches by utilizing the Customer Information System (CIS); Northstar
• Investigates, researches and resolves problems in accordance with established policy and procedures
• Corrects misapplied payments, researches refunds, reverses late fees, NSF fees, processing fees, and tampering fees, if applicable
• Provides meter reading and data analysis on electric and water meters using MeterSense
• Offers and explains the additional services and programs available such as; auto draft, auto pay, pick your due date, budget billing, senior citizen billing and critical care.
• Provides information about utility bill assistance program and the contact information for the various agencies that aid with their particular need
• Understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy
• Serves as a peer resource and may perform general administrative support
• Drafts monthly message and auto dialer calendars
• Generate, review, and complete past due auto dialer campaigns using MilSoft
• Provides proof of residency, customer account summaries for tax or financial assistance purposes and other requested customer account documentation
• Versed in basic IT troubleshooting techniques to identify and resolve technology issues when working from home
• Familiar with Microsoft suite to draft emails, compose memos and construct spreadsheets to communicate with customers, internal and external.
• Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.

INTERNAL AND EXTERNAL COMMUNICATION

GENERAL RESPONSIBILITIES

Formal Education and Work Experience Requirements

Degree / Diploma Obtained : High School Diploma / GED Work Experience Time Frame : One Year or More Field of Study : General Studies

Other : - One year of experience in customer service relations, preferably in utilities.

Bilingual in Spanish is preferred

Other Minimum Qualifications