Accounts Receivable Coordinator

Job Title : Accounts Receivable Coordinator

Department : Accounting

Reports To : Accounting Manager

FLSA Status : Non-Exempt

SUMMARY

Compiles, computes, classifies, records, verifies customer accounts and maintains accounts receivable records in compliance with Generally Accepted Accounting Principles (GAAP), while problem solving customer payment issues to drive resolution. Supports overall accounting needs and activities for the Accounting Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Processes and delivers invoices and statements to customers via email, online portals or any other process required for delivery.
• Processes AR month end close when shipments have completed and prepare month end reports, ability to work weekends as necessary.
• Processes customers' payments and bank deposits as necessary; prepare cash deposits and fill out cash control sheet daily, make adjustments to customer's sub-ledger accounts as needed.
• Resolves payment discrepancies by processing charge backs, returns, and bad checks; answers accounts receivable phone inquiries and follows up on inquiries as needed; contacts past due customers to ensure timely payments are made and accounts are kept current; maintains notes on contact with past due customer; coordinates and leads weekly accounts receivable meeting(s) with Sales, Quality, Production, and Accounting.
• Processes Company daily outgoing mail; controls AP, PNC petty cash, and blank checks.
• Answers incoming calls and act as backup for assisting visitors; ensures that all visitors have been appropriately screened by ITC Manager through the Company's security software.
• Acts as backup for Accounts Payable and other accounts receivable related projects, as required.
• Processes SOX checklist - completes by the end of Week 2 of the closing calendar, if possible, but no later than the end of Week 4 of the closing calendar.
• Reconciles Month-End checklist, ensuring all tasks have been updated appropriately and all Month-End checklist signoffs are complete.
• Accounting log reconciliations (AR, AP, and GL) - completes by the end of Week 2 of the closing calendar, if possible, but no later than the end of Week 4 of the closing calendar.
• Assists with weekly AP payment process, organizing AP paper checks and ACH's in numerical order, ensuring the accountability of all checks and ACH's, attaching the applicable matching support documentation; obtains authorized signature(s) for paper checks over $4,999.99; scans all to AP folder (as one batch), notifying AP to separate the PDF file to move them to individual vendor folders; mails paper checks to vendors.
• Processes AR Logs for customer edits, updates, and new customer creation. Creates or updates customer data in INFOR once AR Log is approved.
• Completes monthly commission worksheet reconciliation and calculation.
• Complies with and conducts business in accordance with the letter, spirit, and intent of all relevant laws and regulations, policies, work procedures, instructions; wherefore, refrains from any illegal, dishonest and unethical conduct. Maintains communications with all employees, vendors, customers and others in a cooperative and professional manner, while treating them with dignity, respect and courtesy.
• Performs other related duties as required and may be assigned.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL EDUCATION, SKILLS, and / or EXPERIENCE

In addition, this position requires :

EOE / M / F / Vet / Disabled