Executive Assistant

ABOUT FLIPSYSTEM

FlipSystem helps busy professionals achieve financial independence by supporting their real estate investment aims. Whether you are fixing and flipping properties or building long-term rental portfolios, FlipSystem offers superior coaching, industry-leading technology and invaluable connections that are essential for growing a real estate business at any stage.

It’s not just a system, it’s the full package.

WHAT WE’RE LOOKING FOR

We are seeking a highly organized and proactive Executive Assistant to support our executive team in Miami, Florida. The ideal candidate will thrive in a fast-paced environment, possess strong communication skills, and have the ability to multitask effectively.

This role requires impeccable attention to detail and discretion, as you will be handling sensitive information and interacting with key stakeholders on behalf of the executives.

WHAT YOU’LL DO

• Manage executive calendars, emails, time, amd tasks, including scheduling meetings, appointments, manage email inboxes, travel arrangements, including flights & hotel and more
• Anticipate needs and proactively address issues to ensure smooth operations for the executive team
• Coordinate and confirm appointments with internal and external stakeholders, while ensuring maximum and efficient use of everyone's time
• Arrange and coordinate meetings, conferences, and events, all-hands and executive meeting, help prepare agendas and organize logistics
• Serve as the primary point of contact / liaison for internal and external stakeholders, screening and prioritizing communications
• Provide general administrative support to entities owned and operated by FlipSystem's founders
• Assist with special projects, including onsite support, run personal / business errands, case studies, relevant research, presentations, executive notes and other ad hoc projects
• Collaborate with other team members to support company-wide initiatives and projects.

WHAT YOU’LL BRING

• Proven experience as an executive assistant or similar role
• Must be located in the Miami-Fort Lauderdale area
• Excellent verbal and written communication skills, with the ability to interact professionally at all levels
• Exceptional attention to detail and accuracy in completing administrative tasks
• Ability to handle confidential and sensitive information with discretion and professionalism
• Maintain confidentiality of executive discussions, decisions, and documents
• Proven ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment

BENEFITS AND COMPENSATION

• $60,000
• Flexible PTO
• Professional development opportunities
• Contribute to an environment of innovation and rapid growth

Final compensation, within range, will be dependent upon multiple variables such as an individual’s skills, experience and geolocation.