Talent.com
Executive Administrative Assistant to the Vice President for Finance and Administration/Chief B...
Executive Administrative Assistant to the Vice President for Finance and Administration/Chief B...InsideHigherEd • Albany, Georgia, United States
Executive Administrative Assistant to the Vice President for Finance and Administration / Chief B...

Executive Administrative Assistant to the Vice President for Finance and Administration / Chief B...

InsideHigherEd • Albany, Georgia, United States
3 days ago
Job type
  • Full-time
  • Part-time
Job description

Job Title : Executive Administrative Assistant to the Vice President for Finance and Administration / Chief Business Officer

Location : Albany State Rec. Location

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 290709

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to : medical and major medical insurance, group life insurance, participation in the Teachers' Retirement System of Georgia, the Optional Retirement Plan (for faculty and exempt employees only), Social Security, and the Tuition Assistance Program (after six months of employment).

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Job Summary

Albany State University (ASU), located in Albany, GA, is seeking a highly organized and professional Executive Administrative Assistant to support the Vice President for Finance and Administration (VPFA), who also serves as the Chief Business Officer. This individual will provide comprehensive administrative support, ensuring that fiscal operations, board-level communications, and executive initiatives run smoothly.

Responsibilities

Executive Office Management

  • Manage the VPFA's calendar with precision-prioritize meetings, coordinate across departments, and protect key working sessions.
  • Draft, edit, and finalize official communications, correspondence, and presentations
  • Coordinate executive travel and logistics.
  • Act as the liaison between the VPFA's office and campus leadership, system offices, vendors, and external stakeholders.

Meeting & Event Coordination

  • Organize finance-related meetings, USG sessions, and committee events.
  • Prepare agendas, materials, and presentations; record and distribute minutes.
  • Handle all event logistics including space reservations, AV, and catering.
  • Fiscal & Budget Support

  • Assist in budget monitoring, data compilation, and preparation of financial reports.
  • Support the VPFA in fiscal affairs planning, ensuring timely submission of required documentation.
  • Records & Confidentiality

  • Maintain organized, accurate, and secure physical and digital records.
  • Ensure compliance with confidentiality and institutional policies in all matters.
  • Research & Reporting

  • Collect, analyze, and summarize information for decision-making and reporting.
  • Assist in preparing materials for executive leadership and the University System of Georgia (USG).
  • Team & Process Support

  • Collaborate with administrative staff across other divisions for operational alignment.
  • Supervise student workers or temporary staff assigned to the VPFA's office.
  • Required Qualifications

    Minimum of 5 years of executive-level administrative experience, preferably in higher education or fiscal affairs.

    Exceptional organizational, communication, and interpersonal skills.

    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn university systems quickly.

    Demonstrated ability to handle sensitive information with discretion.

    Preferred Qualifications

    Bachelor's degree or advanced secretarial / business certification.

    Prior experience supporting finance, administration, or executive leadership in a university setting.

    Proposed Salary

    Compensation is competitive and will be based on the candidate's education, experience, and qualifications.

    Required Documents to Attach

    Cover letter

    Resume

    List of three professional references with contact information

    Sponsorship is not available for this position.

    Contact Information

    For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026 or by email at hrasu@asurams.edu. For technical support, please call OneUSG Connect Support at (877) 251-2644 or by email at sscsupport@ssc.usg.edu.

    USG Core Values

    The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

    Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https : / / www.usg.edu / policymanual / section6 / C2653 .

    Institutional Values

    Excellence

    We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

    Respect

    We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

    Community

    We strive to build community and value a good mindset.

    Teamwork

    We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

    Learning

    We cultivate a practice of global pedagogies in a learning environment.

    Conditions of Employment

    All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

    Certain positions may also require the selected candidate to submit to or have :

  • a credit check completed for "Positions of Trust" and / or approved departmental purchase card usage
  • a motor vehicle report for positions that require driving an Albany State University vehicle
  • a successful pre-employment drug test
  • Equal Employment Opportunity

    Albany State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Albany State University is an Affirmative Action / Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.

    Create a job alert for this search

    Administrative Assistant • Albany, Georgia, United States

    Related jobs
    Provost / VP for Academic Affairs

    Provost / VP for Academic Affairs

    InsideHigherEd • Americus, Georgia, United States
    Full-time +1
    Provost / VP for Academic Affairs.A unique blend of tradition and modernity, Georgia Southwestern State University (GSW) is a world-class institution that offers a variety of undergraduate and gradua...Show more
    Last updated: 30+ days ago • Promoted
    Director, Advancement, Marketing & Comm

    Director, Advancement, Marketing & Comm

    InsideHigherEd • Albany, Georgia, United States
    Full-time +1
    Director, Advancement, Marketing & Comm.Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of...Show more
    Last updated: 30+ days ago • Promoted
    Youth Development Specialist - Relocation to Hershey, PA Required

    Youth Development Specialist - Relocation to Hershey, PA Required

    Milton Hershey School • De Soto, GA, United States
    Full-time
    Milton Hershey School (MHS) is one of the world's best private schools, where students in pre-K through 12th grade from disadvantaged backgrounds receive an exceptional career-focused education wit...Show more
    Last updated: 30+ days ago • Promoted
    Controller

    Controller

    Jobot • Leesburg, GA, US
    Permanent
    Growing company / Great Benefits.This Jobot Job is hosted by : Billy Mewton.Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary : $100,000 - $150,000 per...Show more
    Last updated: 18 days ago • Promoted
    Director of Operations (RN)

    Director of Operations (RN)

    Georgia Hospice Care • Pineview, GA, US
    Full-time
    Become a Director of Operations (RN) with Georgia Hospice Care.Are you a leader committed to creating meaningful patient experiences? Do you believe in the importance of providing top-quality hospi...Show more
    Last updated: 4 days ago • Promoted
    Director, Annual Giving Officer

    Director, Annual Giving Officer

    InsideHigherEd • Albany, Georgia, United States
    Full-time +1
    Director, Annual Giving Officer.Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia...Show more
    Last updated: 30+ days ago • Promoted
    Dean, Stafford School of Business

    Dean, Stafford School of Business

    InsideHigherEd • Tifton, Georgia, United States
    Full-time +1
    Dean, Stafford School of Business.Abraham Baldwin Agricultural College (ABAC) invites applications and nominations for the position of Dean of the Stafford School of Business.This important leaders...Show more
    Last updated: 30+ days ago • Promoted
    Adjunct Faculty, Economics

    Adjunct Faculty, Economics

    InsideHigherEd • Tifton, Georgia, United States
    Part-time
    Part-time position, with salary placement based on evaluation and experience.The Stafford School of Business at Abraham Baldwin Agricultural College invites applications for an adjunct faculty posi...Show more
    Last updated: 30+ days ago • Promoted
    Audiologist - Tifton GA

    Audiologist - Tifton GA

    MRG Exams • Sycamore, GA, US
    Part-time
    Are you a Licensed Audiologist looking to take on an assessment role?.Would you find it rewarding to serve the Veteran community?. We are looking for an Audiologist to perform medical assessments on...Show more
    Last updated: 30+ days ago • Promoted
    Provost and Vice President for Academic Affairs

    Provost and Vice President for Academic Affairs

    InsideHigherEd • Albany, Georgia, United States
    Full-time +1
    Provost and Vice President for Academic Affairs.Albany State University stands as the region¿s Historically Black College and University (HBCU), deeply committed to empowering students and enrichin...Show more
    Last updated: 30+ days ago • Promoted
    Hospitalist Opportunity in Americus, Georgia; Flexible Schedule

    Hospitalist Opportunity in Americus, Georgia; Flexible Schedule

    CompHealth • Americus, US
    Full-time
    You will enjoy living in this small Southern town, but large enough to be the home of Habitat for Humanity's international headquarters, The Fuller Center for Housing international headquarters, Th...Show more
    Last updated: 30+ days ago • Promoted
    Adjunct Faculty, Department of History and Political Science

    Adjunct Faculty, Department of History and Political Science

    InsideHigherEd • Tifton, Georgia, United States
    Part-time
    Adjunct Faculty, Department of History and Political Science.Adjunct Faculty, Department of History and Political Science. ABACs Department of History and Political Science is home to an interdiscip...Show more
    Last updated: 30+ days ago • Promoted
    Adjunct Faculty, Business Management

    Adjunct Faculty, Business Management

    InsideHigherEd • Tifton, Georgia, United States
    Part-time
    Adjunct Faculty, Business Management.The Stafford School of Business at Abraham Baldwin Agricultural College is seeking an Adjunct in Business starting in 2025. This person will be responsible for t...Show more
    Last updated: 30+ days ago • Promoted
    Adjunct Faculty, Business Logistics / Supply Chain

    Adjunct Faculty, Business Logistics / Supply Chain

    InsideHigherEd • Tifton, Georgia, United States
    Part-time
    Adjunct Faculty, Business Logistics / Supply Chain.The Stafford School of Business at Abraham Baldwin Agricultural College is seeking an Adjunct Professional starting in 2025.This person will be resp...Show more
    Last updated: 30+ days ago • Promoted
    Border Patrol Agent - Experienced (GL9 / GS11)

    Border Patrol Agent - Experienced (GL9 / GS11)

    U.S. Customs and Border Protection • Camilla, Georgia, US
    Full-time +1
    Check out these higher-salaried federal law enforcement opportunities with the U.Your current or prior law enforcement experience may qualify you for this career opportunity with the nation's premi...Show more
    Last updated: 30+ days ago • Promoted
    U.S. Border Patrol Agent

    U.S. Border Patrol Agent

    U.S. Customs and Border Protection • Leslie, Georgia, US
    Permanent
    Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, p...Show more
    Last updated: 14 days ago • Promoted
    Houseparents, Full-Time - Relocation to Hershey, PA Required

    Houseparents, Full-Time - Relocation to Hershey, PA Required

    Milton Hershey School • De Soto, GA, United States
    Full-time
    Milton Hershey School (MHS) is one of the world's best private schools, where students in pre-K through 12th grade from disadvantaged backgrounds receive an exceptional career-focused education wit...Show more
    Last updated: 30+ days ago • Promoted
    United States Border Patrol Agent

    United States Border Patrol Agent

    U.S. Customs and Border Protection • Funston, Georgia, US
    Permanent
    Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, p...Show more
    Last updated: 17 days ago • Promoted