Executive Admin

MUFG Administrative Assistant

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the worlds leading financial groups. Across the globe, were 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the worlds most trusted financial group, its part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Job Summary :

Perform complex administrative duties involving the Executives day-to-day activities including arranging their travel schedule, completing expense reports, coordinating calendars, screening phone calls, answering complex inquiries and receiving incoming visitors. Provide support to Executives direct reports (onsite & offsite) and other lines of business in the organization.

Major Responsibilities :

• Screen telephone calls and determine which can be handled by other areas of the bank.
• Answer complex inquiries which require a thorough knowledge of the divisions or groups policies and procedures.
• Access highly confidential materials in the form of memos, correspondence, and letters from drafts.
• Compose meeting agendas, minutes, and correspondence.
• Detailed oriented, manages time well and able to manage multiple priorities.
• Review drafts and finished documents for correct grammatical usage.
• Assist in preparing PowerPoint presentations.
• Collect data and conduct research for the maintenance and compilation of financial spreadsheets.
• Maintain Executives calendar, schedule travel, coordinate and arrange large and / or recurring meetings, luncheons, conferences, and seminars.
• Prepare materials as necessary for such meetings.
• Receive and greet incoming visitors in a professional manner. Direct them to the proper individual and assist them with their needs.
• Respond verbally or in written form to internal and external inquiries, which may involve communicating with high-level management.
• Perform administrative duties such as ordering office supplies, coordinating travel arrangements, preparing monthly expense reports, etc. on a department-wide basis.
• Perform personnel activities to include coordination of interviewing / screening, employee orientation, and maintenance of employee profiles.
• Support / coordinate associate engagement or volunteer activities.

The Ideal Candidate Will Have :

The typical base pay range for this role is between $35 per hour - $54 per hour depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonus and / or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays.