Clinical Contracts & Outsourcing Manager

Clinical Outsourcing Manager

Kelly Science & Clinical is seeking an experienced Clinical Outsourcing Manager for a part-time, temporary (potential to extend) opportunity with our client who is a clinical-stage biopharmaceutical company that focuses on developing best-in-class therapeutics for liver and viral diseases with high unmet needs.

Location : Remote / Hybrid - South San Francisco, CA (preference will be given to local for occasional in-person vendor / bid defense meetings)

Job Opportunity : Part-Time / Temporary (potential to extend)

Duration : 6 Months

Hours : 20 Hours / Week (potential for more depending on need)

Salary : $70-95.00 / Hour (commensurate with experience)

Reports to : Executive Director, Head of Clinical Operations

Position Overview : The Clinical Outsourcing Manager is responsible for leading and managing the end-to-end vendor outsourcing lifecycle within the clinical department. This includes activities ranging from RFP / RFI generation and vendor selection to contract negotiation, budget management, performance oversight, and ensuring compliance. The ideal candidate possesses a strong understanding of clinical trial processes, vendor functions, and financial oversight, coupled with excellent communication and negotiation skills to effectively manage cross-functional relationships. This role is critical in ensuring the successful execution of clinical trials through strategic outsourcing and effective vendor management.

Responsibilities

• Lead and manage the vendor outsourcing lifecycle within clinical (e.g., CROs, central labs, imaging, IRT).
• Issue requests for proposals (RFPs / RFIs).
• Solicit bids, coordinate vendor evaluations, compare pricing / technical proposals.
• Assist with bid defense meetings, including preparing materials, answering vendor questions.
• Negotiate contracts, statements of work (SOWs), change orders, and amendments.
• Generate and manage purchase orders (POs) within the clinical group (liaising with finance as needed).
• Oversee budget tracking for outsourced services (within clinical), monitor spend vs. forecasts, flag variances.
• Support interdepartmental coordination (clinical, legal, finance) to ensure contracts align with company policies.
• Vendor performance oversight : deliverable tracking, meeting reviews, issue escalation, closeouts.
• Provide regular reporting to management on vendor spend, contract status, and risks.
• Ensure compliance with SOPs, regulatory requirements, and internal procedures in vendor outsourcing.
• Reviewing invoices for accuracy prior to approval / payment and managing modifications as needed.
• May additionally be responsible for supporting clinical site contract negotiations.

Qualifications