Marketing and Communications Assistant

Job Description

General Responsibilities :

Responsible for providing administrative support to a team of marketing and / or communications professionals. Assist with maintaining proposals, presentations and other marketing / communications materials.

May coordinate travel, assist with event preparation and logistics. Maintain mailing lists and coordinate direct mail / email activities.

Essential Roles and Responsibilities :

Provides marketing administrative support to the marketing and client development staff, to include qualification statements, proposal development forms and presentations formatting;

research; vendor s preparation; materials gathering and organization; notarization; workshops, events and travel, logistics.

• Responsible for inventory control of client development and company literature for respective division or office.
• Maintains newsletter / direct mail distribution list for the office direct mail and email.
• May generate reports from ProjectXchange, and is a resource to other ProjectXchange users.
• Assist in proposal close-out process.
• Maintain files and records for client development materials, including annual update to master employee resumes, project descriptions and related data for use in proposals and qualifications statements of the company.
• Assists with direct mail activities in conjunction with divisional or office client development specialists responsibilities.
• Follows safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.

Requirements :

• High school diploma or equivalent.
• Minimum 3 years’ relevant experience.
• Bachelor’s degree in Communications or Marketing preferred.
• Valid driver’s license with acceptable violation history.
30+ days ago