Administrative Support Senior

Administrative Support, Senior

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.

HX5 is currently seeking a Senior Administrative Support to support the HNI Division at Hanscom Air Force Base in Bedford, MA.

Essential Duties and Responsibilities :

Will provide a multitude of analysis, procedural competency, and process improvement strategies with increasing levels of responsibility. Including :

• Staff support for the senior managers and members of the organizational staff
• Researching and compiling information pertaining to certain projects / topics
• Preparing factual, clear, concise, complete communications
• Ensuring leadership is kept informed on all issues of interest that relate to the mission of the Directorate
• Monitoring progress toward accomplishment of various taskings and initiatives
• Providing support by supplying the information and background for the preparation of program events
• Drafting documents for the approval and signature of leadership
• Disseminates program policy and specific initiative guidance for members of the organization
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings
• Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
• Documentation may include but is not limited to attendance logs, minutes, and / or action items with corresponding action officers
• Maintains scheduling documents and requirements for video and online conferencing set up and execution
• This may include but is not limited to maintenance logs on equipment and the corresponding instructions on equipment set-up and meeting execution
• Provides travel planning and execution support

Salary : This position is expected to pay $50,000-$70,000 annually; depending on experience, education, and any certifications that are directly related to the position.

Education and Experience : Must have the following education and experience :

Position Type / Expected Hours of Work : This is a full-time on-site position requiring 40 hours per week and offers a flexible work schedule Monday through Friday during core business hours.

Other Position Requirements :

HX5 offers a competitive salary and benefits package to include :

HX5, LLC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, age, national origin, ancestry, citizenship, disability, or veteran status.

HX5, LLC is a Drug Free Workplace Employer.

ACCESSIBILITY NOTICE : If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please call (850) 362-6551.