Executive Assistant to Chief Executive Officer

The Company

Founded in 2006, Holland Homes has grown into a trusted name in homebuilding across Alabama. As an independent company with no outside investors, we are uniquely positioned to build top grade homes at scale while maintaining an unwavering commitment to quality. Our dedication to craftsmanship has driven every one of the 1,000+ houses we’ve built.

Our entire team is clear and aligned on our purpose : to provide a white-glove homeowner experience. With thoughtfully designed floor plans, high-quality materials, and exceptional service, we bring our customers’ dreams to life—built to last for generations.

We leverage modern technology to keep homeowners informed at every step, ensuring an efficient and enjoyable journey. Our team works diligently to make the home-building process seamless and stress-free.

Holland Homes is more than a builder; we’re a team dedicated to crafting places where families grow, memories are made, and lives flourish. To us, homebuilding is about more than just construction — it’s about building communities.

The Role

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to the CEO. This role is critical in ensuring the CEO’s office runs smoothly and efficiently. The ideal candidate is resourceful, professional, and thrives in a fast-paced environment while maintaining confidentiality and discretion.

Key Responsibilities

Executive Support & Calendar Management

• Manage and prioritize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring all logistics and materials are prepared.
• Act as the primary point of contact for the CEO, handling communications with professionalism and discretion.

Administrative & Operational Support

Prepare reports, presentations, and correspondence on behalf of the CEO.

Maintain organized filing systems (digital and physical) for confidential documents.

Assist with expense reporting and budget tracking for the executive office.

Leadership Team Coordination

Support Lead Team meeting preparation, including agendas, materials, and minutes.

Liaise with senior leadership and department heads to ensure alignment on priorities and deliverables.

Special Projects & Event Coordination

Assist with strategic projects and initiatives as directed by the CEO.

Coordinate executive-level events, offsites, and stakeholder engagements.

Performs other duties as assigned.

Qualifications

Bachelor’s degree in Business Administration, Communications, or related field preferred.

5+ years of experience supporting C-suite executives or senior leadership.

Exceptional organizational, time management, and multitasking skills.

Strong written and verbal communication abilities.

High level of discretion and confidentiality.

Ability to anticipate needs and solve problems proactively.

Requirements

Proficiency in Microsoft Office Suite.

On-site work from 8 a.m. – 5 p.m.

A 90-day probationary period will commence on day 1 of employment.

Job Type : Full-time

Pay : $55,000.00 - $65,000.00 per year

Benefits :

401(k)

401(k) matching

Dental insurance

Employee discount

Health insurance

Paid time off

Professional development assistance

Retirement plan

Vision insurance

Performance-based incentive eligibility

Work Location : In person