Sr. Administrative Assistant

Sr. Administrative Assistant

Southwest Power Pool (SPP) is about more than power. We're about the power of relationships. Our employees have the opportunity to work together to ensure electricity is delivered reliably and affordably to the millions of people living in our service territory. We have been voted one of Arkansas' Best Places to work by Arkansas Business and we are looking for a member of our team who is passionate about our mission to keep the lights on! We have a core ideology here at SPP that we stand by : Do the right thing, for the right reason, in the right way. We believe in supporting our employees through a fantastic benefits package : competitive and transparent pay with bonus opportunities, excellent insurance package including three great medical plans to choose from, employer-paid short-term disability, long-term disability, and life insurance, relocation bonus (if applicable), hybrid working environment for positions that are eligible, and fantastic contributions to your retirement through a 401(k) savings plan with employer-match benefits and a pension (defined benefit plan) fully funded by SPP.

The salary range(s) represents our good faith estimate for the role at this time. While we strive to provide competitive and transparent compensation, there may be circumstances where an offer is above or outside of the listed range. We are open to discussing salary expectations with qualified candidates considering factors such as the candidate's qualifications, skills, competencies, experience and geographic location will all be considered during the hiring process.

Join Our Team as a Sr. Administrative Assistant

We are seeking a highly organized and proactive Sr. Administrative Assistant to provide comprehensive administrative support to designated Executives and assist the Chief of Staff in supporting board-level stakeholder groups. This role requires excellent judgment, discretion, and the ability to manage confidential information. The ideal candidate will thrive in a fast-paced environment, excel at balancing competing priorities, and demonstrate a high level of professionalism.

Key Responsibilities

• Provide high-level administrative support to Executives and committee leadership.
• Manage complex calendars, travel arrangements, meetings, and expense reports.
• Support board-level stakeholder groups by coordinating meeting materials, communications, and logistics.
• Assist the Chief of Staff with board-related projects and documentation (e.g., Standards of Conduct, Annual Assessments).
• Prioritize and handle multiple competing administrative requests with sound judgment.
• Act as a liaison with internal teams and external stakeholders, maintaining professionalism and discretion.
• Continuously improve administrative systems and support special projects as needed.

To Be Successful as the Sr. Administrative Assistant We're Looking For :

B.A. (or equivalent degree) and 4+ years of relevant work experience or H.S. Diploma or equivalent and 6+ years of relevant experience. Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision, balanced with willingness to request clarification / assistance when difficulties arise. Flexibility to take on a wide range of responsibilities to support assigned management / department with ability to establish workflow priority based on assessment of tasks and consideration of interdepartmental needs. Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency. Intermediate to advanced knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as Sharepoint and / or OneDrive for Office 365) A "Self-starter" mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company as a whole. Provide support to the Executives with various projects which will require ability to manage multiple, concurrent tasks with the highest levels of professionalism, confidentiality, timely turn-around and client service. Solutions-oriented approach to departmental / company challenges with the ability to identify / analyze scope of challenge, determine approach, compile data and prepare reports and positive-change recommendations. Excellent organizational skills Ability to work independently, requiring minimal supervision Excellent communication skills both verbal and written The ability to coordinate multiple projects with great attention to detail The ability to maintain confidentiality The ability to work under stress and within deadlines, despite interruptions Excellent computer skills, particularly in word processing Understanding of and compliance with SPP Policies and Procedures

Position Type and Expected Hours of Work :

This is a full-time position. Days and hours of the workweek are Monday through Friday; 8 : 00 a.m. to 5 : 00 p.m. Working extended hours may be required.

Travel Requirement :

This position requires moderate travel (approximately 10-15%)

SPP is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence. If you need a reasonable accommodation for any part of the employment process, please contact us at HR@spp.org and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). At SPP we believe in a culture of belonging.