Senior Payroll Specialist

Senior Payroll Specialist

SWBC is seeking a talented individual to be a subject matter expert in the PEO Payroll division specializing in facilitating timely and accurate processing of multi-state, weekly, bi-weekly, semi-monthly, and monthly payroll schedules. Assists Payroll Manager with other related human resource functions and performs payroll projects while maintaining high confidentiality and effective communication of all employee-related payroll information.

Why you'll love this role :

In this role, you will be joining a thriving team environment that is enthusiastic about providing personalized HR support to a growing list of valued clients. The Senior Payroll Specialist position will give you the opportunity to further develop your career and expand on your payroll knowledge, while you serve as a key role in strengthening the long-term relationships between SWBC PEO and clients.

Essential Duties

Maintains payroll-related accounts and processes multi-state payroll. Responsible for reconciliation and accuracy of payroll system. Prepares forms, enters data into payroll system, computes wages and deductions, and posts to payroll records. Initiates direct deposits when necessary. Interacts with clients as a first escalation contact regarding payroll questions and problem resolution. Acts as a first level approver for all payroll transactions.

Aides team members with labor issues, tax withholding, deductions, documentation, etc. Verifies accuracy of information, checking for possible law violations i.e. FLSA, etc. Collects and ensures new hire paperwork and appropriate documents are processed accurately in the payroll and timekeeping systems. Maintains W-4 and I-9 documents for all client new hires and processes E-Verify.

Inputs garnishments i.e. child support, tax levies, student loans, creditor garnishments, bankruptcy orders, etc. Answers inquiries from state and federal agencies such as the Texas Attorney General and the IRS. Inputs new hires and terminations with child support withholding orders into the Texas Office of Attorney General system as well as other reporting agencies. Audits payment of bonuses for employees that have child support arrearage.

Maintains knowledge of government contract requirements i.e. Davis Bacon Act and McNamara-O'Hara Service Contract Act, including certified payroll reporting, wage decisions, fringe benefits, and job classifications and assists clients with compliance. Assists clients with set up of Wrap Up Programs including ROCIP, OCIP, and CCIP reporting requirements. Maintains client contact information and list of standard client requested reports.

Performs all other duties as assigned.

Minimum Qualifications :

Strong understanding of California employment laws and payroll practices, including compliance with state-specific regulations and labor standards.

High school diploma or equivalent. Advanced degree a plus.

Minimum of seven (7) years of prior payroll experience required.

Fundamental Payroll Certification (FPC) preferred.

Certified Payroll Professional (CPP) preferred.

Bilingual preferred.

Advanced working knowledge of processing job costed and certified payrolls.

Knowledge of time clock and payroll systems such as Prism HR, Kronos or similar system.

Able to process multiple payrolls for numerous clients with various payroll schedules.

Proficient in MS Excel, Word, and PowerPoint.

Excellent verbal and written communication skills.

Strong interpersonal and organization skills.

Able to multi-task and adapt to change in the workplace.

Advanced working knowledge of personal computers and payroll database systems.

Strong working knowledge of handling routine payroll tasks and effectively communicating the results.

Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative.

Ability to show consideration for and maintain good relations with others.

Ability to work independently with minimal supervision.

Ability to think in terms of abstract ideas.

Ability to deal with others in an antagonistic situation.

Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.

Ability to influence others to perform their jobs effectively.

Organized or following a systematic method of performing a task.

Ability to comprehend complex technical topics and specialized information.

Able to complete assigned tasks under stressful situations.

Strong listening skills with the ability to focus on detail, demonstrate accuracy, and maintain a high level of confidentiality.

Knowledgeable of the Department of Labor and Fair Labor Standards Act in regards to payroll and overtime.

Able to sit for long periods of time performing sedentary activities.

Compensation :

At SWBC, our pay structure is based upon the market data for each role and we have established compensation ranges to ensure that we remain competitive. Any offer of employment is based upon individual experience, market data, and geographic location for each role. This role may be eligible for additional incentive compensation in the form of either commission or performance bonus.

The base salary range for this position is :

$74,380.80 - $111,571.20

SWBC offers :

Competitive overall compensation package

Work / Life balance

Employee engagement activities and recognition awards

Years of Service awards

Career enhancement and growth opportunities

Emerging Professionals and Mentor Program

Continuing education and career certifications

Variety of healthcare coverage options

Traditional and Roth 401(k) retirement plans

Lucrative Wellness Program

• Based upon employee eligibility

Additional Information :

SWBC is a Substance-Free Workplace and requires pre-employment drug testing.

Please note, SWBC does not hire tobacco users as allowed by law.