Office Services Assistant

Office Services Assistant

Since 1961, NERA has provided unparalleled guidance on the most important market, legal, and regulatory questions of the day. Our work has shaped industries and policy around the world. Our field-leading experts and deep experience allow us to provide rigorous analysis, reliable expert testimony, and data-powered policy recommendations for the world's leading law firms and corporations as well as regulators and governments. Our experience, integrity, and economic ingenuity mean clients can depend on us in the face of their biggest economic and financial challenges.

We have an immediate opening for an Office Services Assistant in our New York City office.

Job Description

The Office Services Assistant performs a wide variety of clerical and administrative tasks. Responsibilities include :

• Distribute incoming and interoffice mail
• Process express and overnight courier packages
• Order and set up food for office meetings / events
• Organize office events
• Help with onboarding and offboarding employees
• Complete complex print and copy jobs and deliver finished project according to schedule
• Planning and booking domestic and international travel; preparing detailed itineraries
• Preparing, reconciling, and tracking expenses
• Organize / bind case documents and prepare materials for internal and client meetings
• Ability to work with HelpDesk remotely to identify and correct issues, and able to follow directions on how to correct known issues
• Troubleshoot technical issues with Zoom rooms, copiers, printers and update loaner laptops
• Set up office / cubicle space with monitors, keyboards, phones, and mice
• Troubleshoot minor tech issues (resetting printers, providing new equipment, swapping out cables, etc.)
• Stock, organize and clean supply rooms and pantries
• Prepare offices and workstations for new hires
• Assist with general appearance of office, daily walkthrough, compile checklist for maintenance issues, and place maintenance requests with vendors and building management
• Support meetings (internal and external venues) including room booking, vendor / AV set up, material preparation, security registration, and meals
• Provide backup support to admin team
• Other administrative responsibilities as requested

Requirements

High school diploma or equivalent

Prior office services experience preferred

Self-starter with a high-energy, team-player mentality who enjoys a challenging and professional work environment

Attention to detail and good organizational and problem-solving skills

Professional appearance and demeanor

Ability to deal well with changing assignments and priorities

The applicable base salary for this role is $53,000-$58,000 per year, overtime eligible. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives. We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.