Assistant Administrator

Assistant Office Administrator

We are seeking a detail-oriented and organized Assistant Office Administrator to support our office operations. The ideal candidate will excel in financial and administrative tasks, demonstrate strong customer service skills, and ensure compliance with state unemployment tax reporting requirements. Proficiency in QuickBooks and Excel is essential for this role.

Responsibilities

• Process accounts payable, including invoice verification, entry, and timely payment execution.
• Run payroll using QuickBooks, ensuring accuracy and compliance with federal and state regulations.
• Maintain accurate financial records in QuickBooks, including account reconciliation and report generation.
• Answer all incoming office calls, handling inquiries professionally and directing calls as needed.
• Deliver exceptional customer service to clients, vendors, and visitors in-person and over the phone.
• Ensure compliance with state unemployment tax reporting requirements, including accurate filings and record-keeping.
• Create, manage, and analyze spreadsheets and reports using Microsoft Excel.
• Assist with general office tasks, such as scheduling, filing, and coordinating office activities.
• Support the Office Administrator with additional projects and tasks as needed.

Qualifications

• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficiency in QuickBooks, with experience managing financial records and running payroll.
• Strong experience with accounts payable processes, including invoice processing and vendor coordination.
• Familiarity with state unemployment tax reporting requirements and compliance.
• Advanced proficiency in Microsoft Excel, including spreadsheets, formulas, and data analysis.
• Excellent customer service skills with a professional and approachable demeanor.
• Ability to efficiently manage all incoming office calls.
• Strong organizational skills with a keen attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• High school diploma or equivalent; associate's or bachelor's degree in business administration or related field preferred.

Preferred Skills

• Knowledge of additional office software (e.g., Microsoft Word, Outlook).
• Familiarity with HR processes or office management systems.
• Experience in a small to medium-sized business environment.

Benefits

• Competitive salary
• Paid time off
• Opportunities for professional development

We are an equal opportunity employer and value diversity in our workplace.