Executive Assistant

Executive Assistant

MarketSource is a sales acceleration company focused on delivering better outcomes for many of the world’s most iconic brands. We design, operationalize, and execute managed sales and customer experience solutions for companies in B2B and B2C environments.

Our solutions are purpose-built and tech-enabled to deliver measurable improvements in business outcomes. We live by a set of people-focused values that guide our relationships with each other and with our clients. By putting people first, working together to make others successful, and establishing a rich and empowered work culture, we create opportunities for our people and the businesses we serve to be successful.

Summary

The Executive Assistant provides highly complex administrative support in a fast-paced environment. This role will serve as the primary point of contact for internal and external customers on all matters pertaining to the MarketSource President. The Executive Assistant exercises good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities.

Essential Job Functions :

• Complete administration support to President
• Provide support to enable the effectiveness of the Executive Team through the provision of a broad range of administration activities
• Efficiently perform general office duties including typing, filing, scanning, faxing, email, and phone in an executive office environment
• Maintain and coordinate Outlook calendars for multiple executives
• Plan, manage and attend to the President’s calendar, emails, visitors and phone calls
• Assist with the completion of necessary statistical reports as requested
• Coordinate domestic and foreign travel arrangements for various levels of operations, including appropriate approvals and expense report processing
• Code and process business expenses
• Coordinate conference calls, events, conferences, and all meetings
• Effectively communicate and work with all levels of management maintaining a high level of confidentiality
• Prepare all documentation required for meetings and take minutes when required
• Prepare reports and presentations when required
• Develop and maintain strong internal and external relationships
• Compile statistical information as requested
• Assist with ad hoc administration duties that are consistent with the role
• Partner with Communications when it pertains to Executive correspondence
• Travel to meetings as needed
• Provide a high-level support of Executives of varying levels for various processes, activities, and other tasks
• Maintain up to date organizational charts
• Partner with event planner at large internal or client meetings to include but not limited to badge creation, supply ordering and shipment of awards.

Required Knowledge, Skills, and Abilities :

Job Requirements :