Event Coordinator

Job Description

Job Description

Job Title : Event Coordinator

Department : Administration

Supervisor : General Manager and Marketing Coordinator / Director

Summary Description

Our business incorporates many small events throughout the year as well as many big events during selling season. These events are the basis for providing our customers with an exceptional experience. The Event Coordinator is critical to planning and executing these experiences for our customers.

Duties & Responsibilities

• Obtain city, health, and alcohol permits.
• Event layout and traffic plan coordination.
• Schedule and facilitate dealership events.
• Weekly Event Coordinator conference calls.
• Maintain weekly and monthly Events calendar.
• Take pictures during events (keeping social media pages current during events with updates).
• Contact person for advertisers and walk-ins on-site and directs information to Marketing Coordinator / Director.
• Track various expenditures and revenues, collecting fees and maintaining any necessary records.
• Maintain in-store promotional material (Bag stuffers, marketing synopsis, door flyers).
• Keep Dealer Event Entry up-to-date with events.
• Update staff on current events, promotions, etc.
• Compose and edit promotional and informational materials such as e-blasts, brochures, advertisements, etc.
• Ensure adequate staffing for events and schedules set-up, technical, stage and other crews accordingly; supervises crews during events, facilitates break-down.
• Provide assistance and information to customers and staff during events.
• Coordinate catering needs, preparing conference and meeting materials.
• Perform other related duties as assigned or requested.

Supervisory Responsibilities

Qualifications & Job Requirements

Physical Demands

Working Conditions

In addition to the outlined essential job functions, the employee is required to complete all additional tasks assigned by his / her supervisor, as the supervisor sees fit for the position.