Talent.com
Project Coordinator, Office of Disability Resources Logistics Academic Success Center Office of the Provost

Project Coordinator, Office of Disability Resources Logistics Academic Success Center Office of the Provost

Carnegie Mellon UniversityPittsburgh, PA, US
17 days ago
Job type
  • Full-time
  • Part-time
Job description

Project Coordinator for Disability Resource Logistics

The Student Academic Success Center team focuses on creating spaces for students to engage in their coursework and approach to learning. Through academic coaching, tutoring, Supplemental Instruction, effective communication strategies, the Tartan Scholars program, accommodations for students with disabilities, and language support for multilingual learners, we offer a wide variety of opportunities for students to deepen their understanding of who they are as a learner, communicator, and, ultimately, scholar. The Student Academic Success Center values delivering a positive experience of student-centered support and resources while being equity-minded, asset-oriented, and data-informed. The Project Coordinator for Disability Resources Logistics plays a critical role in managing the assistive technology needs of individual students receiving accommodation in the reduced distraction environment of the testing center and overseeing the data programming and G-Script database & Accessible Information Management (AIM) interface logistics for exam scheduling, especially final exams proctoring, as well as overseeing other testing technologies, such as the video system. The Project Coordinator ensures that all processes run smoothly and effectively, contributing to a student-centered, fast-paced, and inclusive environment. Supervised by the Director of Disability Resources, this role requires exceptional organizational skills, a strong attention to detail, and a commitment to accessibility and equity for all students.

Core Responsibilities Include :

  • Testing Center Technology Coordination : Oversee technology used in the testing center, which may include testing center laptops, tablets, camera system and software management. Oversee the installation & mastery of individualized assistive technology related to the laptop exam protocol and ensure appropriate and accurate technologies are available for students taking exams on an individual basis for up to 10-12 unique students a day / 20-24 exams per day. Unique student needs will increase during final exam periods. Coordinate the testing center use of Accessible Information Management (AIM) software interface for G Script final exam proctor database creation / modification and exam sign-in. Coordinate complex and layered projects, protocols and practices related to exam taking using provided laptops and assistive technology software. Train Disability Resource team, testing center student staff, and volunteer proctors on laptop exam protocols to ensure compliance with accommodation needs and academic integrity protocols. Provide system consultation related to the final exam proctoring database and design & delivery of detailed guidance for Disability Resources team and volunteers. Maintain records and data management of confidential materials, case notes, and exam materials in the AIM web-based system. Maintain, grow and troubleshoot related to laptop exam program, assistive technology used in laptop exam program, camera system and G Script finals proctoring database. Analyze workflow and trends with data-informed recommendations for improved processes and database Management advanced to the Director.
  • Testing Center Operations : Provide front reception coverage as needed. Support the coordination of the comprehensive schedule and assignment of proctored exams, especially during peak periods around finals. Support the coordination of the exam process for students with related accommodations, ensuring confidentiality and efficiency. Schedule and manage a high volume of daily exams. Co-coordinate the exam preparation, proctoring, collection, and pick-up. Support communication with faculty and actively monitor proctoring-related communication.
  • Administrative Duties : Manage supply inventory and ordering in partnership with Student Academic Success Center Operations. Coordinate sign language interpreting, captioning schedules, and video caption processing. Handle billing processes in coordination with Student Academic Success Center Operations. Manage requests for accessible course materials. Support the Director of Disability Resources with documents, form, slide deck preparation, and other administrative tasks. Co-coordinate facility needs of the testing center.
  • Student Academic Success Center and Campus Engagement : Participate in Disability Resources and Success Center all-team meetings, outreach activities, training, workshops, committee involvement

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You Should Demonstrate :

  • Exceptional organizational, communication, and customer service skills, with a focus on delivering responsive and student-centered support.
  • Strong attention to detail, with the ability to manage multiple priorities and maintain accuracy in a fast-paced environment.
  • Self-motivation and initiative, with the capacity to manage time effectively and adapt to evolving needs.
  • Proactive problem-solving abilities, including the judgment to seek support when necessary and escalate issues appropriately.
  • Independence and accountability, with the ability to work autonomously while identifying and suggesting process improvements.
  • Collaborative mindset and team-oriented approach, supporting all aspects of the Disability Resources Testing Center as needed.
  • Proficiency in common technology tools, including Microsoft Office, Google Suite, and Adobe Acrobat Pro, with the ability to learn specialized systems such as G-Script
  • Minimum Qualifications :

  • Education : High school diploma or GED
  • Experience : 3-5 years of administrative support & project management experience
  • Software and database management experience
  • A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered
  • Preferred Requirements :

  • Education : Bachelor's degree
  • Experience : 3-5 years of administration support & project management experience in a higher education environment or rehabilitation services environment
  • Familiarity with assistive technology software; knowledge of G Script, Java or Python
  • Requirements :

  • Successful pre-employment background check
  • Child Protection Clearances (Act 153)
  • Additional Information :

  • Work Schedule : This position's work schedule will be 11 : 00 a.m. - 7 : 30 p.m. during the academic year; 8 : 30 a.m.-5 p.m. during summer. Occasional weekend events.
  • Sponsorship : Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit : only the 12-month OPT may be used to work at Carnegie Mellon.
  • Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

    At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

    Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

    Location : Pittsburgh, PA

    Job Function : Program, Project, and Operations Management

    Position Type : Staff Regular

    Full Time / Part Time : Full time

    Pay Basis : Hourly

    More Information :

  • Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.
  • Click here to view a listing of employee benefits
  • Carnegie Mellon University is an Equal Opportunity Employer / Disability / Veteran.
  • Statement of Assurance
  • Create a job alert for this search

    Resource Coordinator • Pittsburgh, PA, US

    Related jobs
    • Promoted
    Project Coordinator, Administrative- Oakland

    Project Coordinator, Administrative- Oakland

    UPMCPittsburgh, PA, US
    Full-time
    The UPP Department of Anesthesiology and Perioperative Medicine is hiring a full-time Project Coordinator for their Oakland location. This position is a Monday-Friday, daylight position.Complete spe...Show moreLast updated: 13 days ago
    • Promoted
    Senior Academic Program Coordinator - Neuroscience Institute

    Senior Academic Program Coordinator - Neuroscience Institute

    Carnegie Mellon UniversityPittsburgh, PA, US
    Full-time +1
    Senior Academic Program Coordinator.Carnegie Mellon University is a private, global research university that stands among the world's most renowned education institutions.Understanding how the brai...Show moreLast updated: 9 days ago
    • Promoted
    Program Coordinator College of Engineering Department of Engineering and Public Policy

    Program Coordinator College of Engineering Department of Engineering and Public Policy

    Carnegie Mellon UniversityPittsburgh, PA, US
    Full-time +1
    Carnegie Mellon University is a private, global research university that stands among the world's most renowned education institutions. With ground-breaking brain science, path-breaking performances...Show moreLast updated: 30+ days ago
    • Promoted
    Assistant Director, Tartan Scholars Program Student Academic Success Center - Office of the Provost

    Assistant Director, Tartan Scholars Program Student Academic Success Center - Office of the Provost

    Carnegie Mellon UniversityPittsburgh, PA, US
    Full-time
    Assistant Director, Tartan Scholars Program.The Student Academic Success Center team focuses on creating spaces for students to engage in their coursework and approach to learning.Through academic ...Show moreLast updated: 22 days ago
    • Promoted
    International Programs Coordinator The Office of International Education Office of the Provost

    International Programs Coordinator The Office of International Education Office of the Provost

    Carnegie Mellon UniversityPittsburgh, PA, US
    Full-time +2
    International Programs Coordinator.The Office Of International Education (OIE) At Carnegie Mellon University Serves As A Central Hub For International Students, Scholars, And Faculty.It Provides Co...Show moreLast updated: 6 days ago
    • Promoted
    Technical Project Coordinator

    Technical Project Coordinator

    ZipRecruiterMonongahela, PA, United States
    Full-time
    Job DescriptionJob Description .The Technical Project Coordinator is responsible for assisting with the integration, maintenance, and optimization of Information Technology (IT) and Operational Tec...Show moreLast updated: 2 days ago
    • Promoted
    Admission Coordinator Behavioral Health

    Admission Coordinator Behavioral Health

    Ascension Recovery ServicesPittsburgh, PA, US
    Full-time
    JOIN OUR JOURNEY, SHAPE THE FUTURE OF BEHAVIORAL HEALTH TREATMENT AND RECOVERY at Wise Path Recovery Centers!.To provide compassionate care, break down barriers, and empower individuals on their jo...Show moreLast updated: 2 days ago
    Youth Programs Coordinator

    Youth Programs Coordinator

    Children's Museum of PittsburghPittsburgh, PA, USA
    Full-time +1
    Quick Apply
    The Children's Museum of Pittsburgh provides innovative and inclusive museum experiences that inspire kindness, joy, creativity and curiosity for all learners. We forge connections with artists, com...Show moreLast updated: 30+ days ago
    K-8 Program Coordinator

    K-8 Program Coordinator

    Center of LifePittsburgh, PA, USA
    Full-time +1
    Quick Apply
    The K-8 Program Coordinator is responsible for the overall management, vision, and success of all aspects of Fusion, Center of Life's (COL) K-8 after-school program, and Camp Hazelwood, the K-8 sum...Show moreLast updated: 30+ days ago
    Project Coordinator

    Project Coordinator

    Stand 8USA, Pennsylvania, Canonsburg
    Part-time
    STAND 8 provides end to end IT solutions to enterprise partners across the United States and with offices in Charlotte, LA, Atlanta, New York and more. The Project Coordinator is responsible for dat...Show moreLast updated: 30+ days ago
    • Promoted
    Reconstruction Project Coordinator

    Reconstruction Project Coordinator

    ServiceMasterPittsburgh, PA, US
    Full-time
    Remodeling Tradesman Opportunity.Position Overview : Currently "HIRING" to service the Butler & Northern Allegheny County Areas. A skilled Remodeling Tradesman with outstanding management skills.Look...Show moreLast updated: 30+ days ago
    • Promoted
    Disability Coordinator

    Disability Coordinator

    Eckerd ConnectsPittsburgh, PA, US
    Full-time
    Want to make a difference in a young person's life? This is a position that is very rewarding in training and mentoring at risk youth. Make more than a Living, Make a Difference.Low-Cost Medical...Show moreLast updated: 30+ days ago
    Technical Project Coordinator

    Technical Project Coordinator

    DMI CompaniesMonongahela, PA, USA
    Full-time
    Quick Apply
    The Technical Project Coordinator is responsible for assisting with the integration, maintenance, and optimization of Information Technology (IT) and Operational Technology (OT) systems within the ...Show moreLast updated: 23 days ago
    Promising Practice Coordinator

    Promising Practice Coordinator

    Community Family AdvocatesPittsburgh, PA, US
    Full-time
    Quick Apply
    The Promising Practice Coordinator is a professional position within the Office of Developmental Supports (ODS), Allegheny County Department of Human Services (DHS). This position is responsible for...Show moreLast updated: 30+ days ago
    • Promoted
    Reconstruction Project Coordinator

    Reconstruction Project Coordinator

    IICRCPittsburgh, PA, US
    Full-time
    Remodeling Tradesman Opportunity.Position Overview : Currently "HIRING" to service the Butler & Northern Allegheny County Areas. A skilled Remodeling Tradesman with outstanding management skills.Look...Show moreLast updated: 30+ days ago
    Intake Coordinator

    Intake Coordinator

    The Salvation ArmyPittsburgh, Pennsylvania, United States
    Full-time
    Quick Apply
    The Salvation Army's Adult Rehabilitation Centers make a difference in people's lives.Through the collection and resale of gently used goods, we are able to provide the financial support to assist ...Show moreLast updated: 30+ days ago
    Training Coordinator

    Training Coordinator

    Community Options, Inc.Pittsburgh, PA, US
    Full-time
    The Training Coordinator is responsible for developing a comprehensive training program to teach staff how to support individuals with intellectual and developmental disabilities.Starting pay is $5...Show moreLast updated: 30+ days ago
    • Promoted
    Student Program Coordinator - Pittsburgh, PA

    Student Program Coordinator - Pittsburgh, PA

    VetJobsPittsburgh, PA, US
    Full-time
    Student Program Coordinator - Pittsburgh, PA.On behalf of VetJobs / MilitarySpouseJobs, thank you for your interest.We are assisting our partnering company, listed below, with this position.It is ope...Show moreLast updated: 5 days ago
    • Promoted
    Project Manager

    Project Manager

    Passavant Memorial HomesWarrendale, PA, US
    Full-time
    Project Manager Position At Passavant Memorial Homes Family Of Services.Passavant Memorial Homes Family of Services (PMHFOS) is one of the foremost, consumer-focused providers of support to individ...Show moreLast updated: 30+ days ago
    Program Coordinator, High School University (HSU) Program

    Program Coordinator, High School University (HSU) Program

    Neighborhood Learning Alliance PGHPittsburgh, PA, US
    Part-time
    Quick Apply
    Program Coordinator, High School University (HSU) Program Reports to : Social Worker, College and Career Readiness FLSA Status : Non-Exempt Employment Status : Part-time Hourly Rate : $18.Program Ov...Show moreLast updated: 16 days ago