HR Assistant

Job Description

A confidential, growth-oriented organization is hiring an  HR Assistant to keep daily operations running smoothly across the front desk and HR functions. You’ll be the first point of contact for callers and visitors while supporting HR with documentation, onboarding, scheduling, and employee records—maintaining strict confidentiality and compliance at all times.

Key Responsibilities

Front Desk & Office Support : Answer and route calls, greet visitors, manage mail, maintain supplies, and coordinate meeting rooms.

HR Administration : Prepare and file HR documents; support onboarding / offboarding (I-9, E-Verify, background checks, badges), maintain employee files, and update HRIS.

Scheduling & Coordination : Manage calendars, schedule interviews / meetings, arrange travel, and track agendas and follow-ups.

Document Control : Draft, format, and distribute correspondence, forms, memos, and reports; maintain organized digital / physical filing systems.

Compliance & Confidentiality : Handle sensitive information (PHI / PII) per HIPAA and company policy; assist with audits and policy adherence.

Cross-Functional Support : Provide lunch / break front-desk coverage; partner closely with HR, Operations, and the Office Manager on day-to-day needs.

Must-Have Qualifications

Proven experience as an administrative assistant, office coordinator, or HR assistant (paralegal / administrative-legal exposure a plus).

Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint); familiarity with HRIS and e-signature tools preferred.

Excellent written and verbal communication; strong attention to detail, organization, and follow-through.

Ability to prioritize and manage multiple deadlines in a fast-paced, customer-focused environment.

Certification : MediClear or equivalent HIPAA compliance certificate is required.

Nice to Have

Experience supporting recruiting coordination (posting jobs, interview scheduling, candidate communication).

Basic knowledge of benefits administration, onboarding workflows, and record retention requirements.

Compensation & Benefits

Competitive salary

Medical, dental, and vision coverage

Paid time off and company holidays

401(k) with profit sharing

Additional perks and employee assistance resources

Requirements

Assistant