Office Administrator

Company Overview

At Jensen Hughes, we lead with our Purpose + Principles and value our people. Across our global partnership of experts, clients, and communities, we are recognized worldwide for our leadership in fire protection engineering, a legacy of responsibility we have advanced with pride since 1939. Today, our expertise extends broadly across closely related risk management fields — from accessibility consulting, risk and hazard analysis, process safety and forensic investigations to security risk consulting, emergency management and digital innovation. As we champion best practices, set industry standards and support communities with innovative solutions, we are making the world a better place.

We believe that creating and sustaining a culture of trust, integrity and professional growth fundamentally includes a sustained commitment to Diversity, Equity, and Inclusion.

At Jensen Hughes, diversity is ingrained in our culture -- we accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, or socioeconomic background. Our differences and uniqueness are celebrated and reflected in our wide range of Global Employee Networks.

Job Overview

Jensen Hughes has an opportunity for an Office Administrator in a lively, dynamic corporate environment. Onsite responsibilities will be in the Baltimore, MD, Jensen Hughes office M-F. Other offices will be supported remotely in collaboration with North America’s team of Office Administrators.

Responsibilities

• Welcome visitors and clients to the office.
• Answer phones, transfer callers, and assist clients with non-technical issues.
• Assist with the finalization of engineer-generated documents by formatting them to corporate standards and applying basic grammar and proofreading.
• Maintain, organize, and update paper and/or electronic project files.
• Special events support, including employee events and activities.
• Participate in various project work tasks.
• Participate in onboarding process for new hires.
• Work collaboratively with the South Admin Team to monitor and respond to support requests from the South Region of Jensen Hughes North America.
• Obtain and provide Certificates of Insurance and W9s in response to client requests.
• Support for meetings, including conference room reservations, catering, etc.
• Assemble marketing/new hire packages and prepare for shipping.
• Mail and shipping/receiving retrieval and distribution.
• Maintain inventory and office supply orders.
• Stock/clean break rooms (monitor inventory, general tidiness, refrigerator cleanouts, etc).

Requirements and Qualifications

• High School diploma or equivalency degree.
• Proficient use of Microsoft Office Suite, SharePoint, Dynamics, Acrobat/Bluebeam, etc. is required.
• Minimum 5 years of corporate office support experience required.
• Must be willing to work onsite at the Baltimore office M-F.
• Ability to work independently as well as working in a team atmosphere adhering to tight deadlines.
• Proficient use of typical office equipment (copier, scanner, printer, etc.).
• Energetic, self-motivated, highly organized, with initiative to solve problems.

#LI-CF1

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

*Policy on use of 3rd party recruiting agency for direct placements

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.