Surgical Education Administrative Assistant

Job Description

Job Description

GENERAL SUMMARY :

Functions as the administrative assistant to the Surgical Education Office by providing support to the Program Directors, Surgical Education Director and administrators of the Department of Surgery at Rhode Island Hospital with primary accountability to the office manager. Establishes and maintains related automated and manual documentation systems in support of program operation and development in accordance with hospital, university, accrediting and funding organization standards. Excellent interpersonal skills as well as a comprehensive knowledge of the University’s and Brown University Health hospital policies and procedures are required. The administrative assistant is to meet the goals of the Surgical Education Office.

Works independently, receiving little detailed supervision and guidance. Thorough knowledge of Microsoft Office and the administrative routine of the Department of Surgery are fundamental to the position. Exhibits an understanding of the organization, its programs and procedures related to the operation of the office. Strong attention to detail. Expert handling of department issues and confidentiality is mandatory.

ESSENTIAL FUNCTIONS :

• Assists Surgical Education Coordinators with evaluations, duty hour, reminders and maintains accurate and orderly files of all office correspondence including confidential and personal documents
• Interacts and provides administrative support to medical affiliated hospitals students, residents, and the Department of Surgery
• Assists with coordination of departmental events (examples : orientation, surgical skills curriculum, graduation etc.)
• Assists with website maintenance
• Maintains appointment schedule arranges for meetings and conferences. Books and makes reservations for travel and lodging accommodations as necessary for seminars and conferences including reimbursements
• Coordinates Surgical Grand Rounds
• Takes shorthand and / or transcribes dictation of correspondence reports and memoranda.
• Performs a wide variety of typing duties such as composing correspondence (ex : letters of recommendations) and preparing forms tables charts records statistical tables and schedules
• Research fact finds and assembles initial materials and data for various projects as requested
• Responsible for any other duties as may be assigned by the manager

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES :

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS :

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees are required to be vaccinated against Covid as a condition of employment, subject to accommodation for medical exemptions.

We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Surgical Associates welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions.

Monday-Friday, 7 : 30AM-4 : 00PM