Executive Assistant to the President, ADHC

The annual base salary range for this position in California is $90,000 to $110,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate’s geographic location, job-related knowledge, skills, experience, education / training, internal value, peer equity, external market demands, and organizational considerations.

We seek an experienced Executive Assistant to support the President, Anaheim Ducks Hockey Club. This role oversees and manages the flow and exchange of information, streamlines interactions, and facilitates initiatives for the President, ADHC. The Executive Assistant performs administrative duties requiring confidentiality, discretion, tact, diplomacy, sound judgment, and excellent decision-making skills. Success in this role requires a positive attitude, a strong work ethic, outstanding communication and customer skills, high-level project management skills, and close attention to detail .

Responsibilities

• Work as a team with the President, ADHC to provide administrative, operations, and project / initiative management assistance to support various departments within the organization
• Communicate with members of the NHL League offices and Club teams.
• Perform clerical and administrative tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents for senior staff
• Answer and transfer phone calls, screening when necessary
• Maintain filing systems and records as assigned, including digitally
• Retrieve information as requested from records, email, minutes, and other related documents
• Maintain business calendar for ADHC president collaborating with other supported executives and leadership staff
• Coordinate and schedule meetings, appointments, travel, and accommodations
• Proofread legal documents and generate redlines and final formatted documents
• Receive and transmit invoices from third parties and assist in tracking department expenditures
• Gather and analyze data housed in internal and external databases as requested
• Draft internal and external communication and correspondence on behalf of the President, ADHC
• Collaborate with other Executive Assistants to successfully coordinate projects and schedules
• Provide administrative support to the ADHC General Counsel including subpoena requests and other administrative matters
• Prepare agendas and schedules for meetings
• Prepare and submit expense reports
• Participate in special projects
• Maintain the highest quality service standards working with internal / external partners
• Maintain professionalism and strict confidentiality with all materials
• Perform other related duties as assigned

Skills

Knowledge, Skills, and Experience

Education - Bachelor's Degree

Experience Required - 10+ Year

This position is on-site.