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Project Coordinator / Administrative assistant

Project Coordinator / Administrative assistant

Moore Solutions IncPort Saint Lucie, FL, US
11 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Benefits :

  • Competitive salary
  • Opportunity for advancement
  • Paid time off
  • Training & development

What Youll Do

As Project Coordinator, youll act as the central hub for our content production process. You'll work closely with both in-house team members and external contractors to ensure that projects stay on schedule, deliverables meet expectations, and no detail slips through the cracks.

Contractor Management

  • Onboard subject matter experts (SMEs), writers, and specialists for small, project-based tasks
  • Set clear expectations, timelines, and deliverables
  • Review contractor submissions for quality and completion
  • Approve and process payments upon successful delivery of work

    • Project & Task Coordination

  • Use our project management software to build and maintain clear Project boards
  • Organize and track tasks for the in-house production team
  • Monitor progress, flag blockers, and keep timelines realistic
  • For long-term projects, map out workload across months to prevent bottlenecks

    • Tools Youll Use

    You should be comfortable using or quickly learning the following platforms :

  • Project and task management tools
  • Dropbox for file management and sharing
  • CRM for contractor records and customer needs
  • Microsoft Teams for internal and external communications
  • Proprietary software unique to our workflow (well provide training)

    • What You Bring

  • Strong project coordination experience (especially managing contractors or freelancers)
  • Familiarity with course development, instructional design, or content production is a big plus
  • Proficiency with project management tools and experience designing intuitive, actionable task boards
  • Excellent organizational skills you see both the big picture and the small details
  • Clear communicator written, verbal, and digital
  • Able to balance structure with flexibility in a creative environment

    • Bonus Points If You Have

  • Experience working in education, e-learning, or publishing
  • An understanding of how to scope and forecast team workloads
  • A natural instinct for spotting misaligned timelines or resourcing gaps before they become issues
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    Project Coordinator • Port Saint Lucie, FL, US

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