ADMINISTRATIVE ASSISTANT II - 64003098

Administrative Assistant II - 64003098

The Florida Department of Health in Seminole County is looking for a self-motivated, hardworking individual with current Vital Statistics experience to fill our Administrative Assistant II position in the Vitals office. Hours are 7 : 30 am to 4 : 30 pm Monday to Friday. This position may be required to work before, during and / or beyond normal work hours or days in the event of an emergency. Emergency duty required includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disasters or threat of disaster, man-made or natural. This position will maintain confidentiality and security of records as specified by departmental regulations and laws.

Your specific responsibilities include : assisting the public with in person orders and inquiries for birth and death records in a professional and friendly manner, verifying identity and eligibility for all applicants prior to issuance of certificates in compliance with Florida Statues 382 and administrative code 10D-49, and issuing computer generated certified copies of birth and death certificates. You will also assume responsibility for the use of safety paper, keep track of safety paper usage, scan safety paper audit control numbers in document sequence, and ensure accurate accounting of all safety paper usage. Additionally, you will process mail and VitalChek within 72 hours of receiving, review requests submitted for certifications of vital records, and assist with all Tax Collector Satellite Offices in Seminole County with collection of pertinent paperwork, courier services, delivery of safety paper, and reconciliation of applications.

Required knowledge, skills, and abilities include : current experience in the Electronic Birth and Death Registration System (evitals state system), ability to understand and properly apply rules, regulations, policies and procedures applicable to the Vital Statistics program and local County Health Department, ability to communicate effectively, skill in operating a personal computer, Microsoft Windows, Outlook and Word, and ability to use office equipment 10-key adding machine, copier and fax. Qualifications include : ability to function in a busy environment and able to perform multiple tasks, ability to work independently, under pressure and to work with internal and external customers, position requires excellent organizational skills, verbal, and written communication. Preferred advanced computer skills to maintain the demand of this position.

The benefits of working for the State of Florida include : annual and sick leave benefits, nine paid holidays and one personal holiday each year, state group insurance coverage options, retirement plan options, flexible spending accounts, tuition waivers, and more. For a more complete list of benefits, visit www.mybenefits.myflorida.com.