Executive Assistant
TransChicago Truck GroupElmhurst, IL, US30+ days ago
Job type
- Full-time
- Quick Apply
Job descriptionManages an active calendar of events, schedules appointments, and prepares confidential correspondence. Organizes detailed travel arrangements and itineraries for executive travel and provides additional administrative preparation for any business-related travel. Serves in a “gatekeeper” role to ensure effective use of executives’ schedules and identify win-win opportunities for direct access to executives’ time. Communicates between, and on behalf of the President / CEO with, the Corporate Leadership Team, staff and others regarding company programs, initiatives, or deadlines. Coordinate in-person and virtual meetings, including Microsoft Teams and Zoom sessions, ensuring proper documentation and follow-up on action items. Provide additional administrative support for the Corporate Leadership Team, including completing expense reports, compiling and creating presentations, and renewing business licenses for various locations. Assist with coordinating company-wide events or high-priority customer events. Renew business licenses for various dealership locations. Manages a variety of special projects for the Corporate Leadership Team, providing proactive assistance, follow-through, and updates to the group as needed. Successfully completes critical aspects of deliverables with an engaged approach, including drafting letters of acknowledgement, personal correspondence, and other tasks that facilitate the Executives’ ability to effectively lead the company. Assist when needed with organizing schedules and logistics for important interviews. Provide administrative support in coordinating recruiting activities such as new hire orientations or recruiting events. Maintain and distribute annual dealer license plates and updated vehicle insurance cards. Request Certificates of Insurance as needed. Support off-site record retention with Chicago Records Management Consolidate and manage office and coffee supply ordering across locations. Other duties as assigned. Minimum 3 years of experience as an Executive Assistant, preferably supporting C-level executives. Familiarity with documents, spreadsheet, calendar, and online meeting technology software. Ability to navigate and thrive in an ambiguous environment. Ability to deal with conflicts as well as give and receive feedback diplomatically. Outstanding verbal and written communication skills Initiative-taking, exhibits positivity, strong work ethic, professionalism, confidentiality, and good judgment. Incredibly organized and resourceful; able to juggle and multi-task, with acute attention to detail and follow through. Must have a strong work ethic and be willing to work flexible hours above and beyond the scheduled workday when necessary. Ability to maintain a realistic balance among multiple priorities and confidential matters with discretion. Ability to work independently on projects, from conception to completion. Compensation : $60,000-$85,000. Salary will be determined based on experience, competencies, certifications and education. Medical Insurance Vision Insurance Dental Insurance Life and AD&D Insurance Disability Insurance Flexible Spending Account (FSA) 401(k) with company match Paid Time Off (PTO) Paid Sick Time Paid Holidays Additional voluntary benefits : We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance Powered by JazzHR
Position Summary :
- The Executive Assistant primarily provides executive administrative assistance to the Corporate Leadership Team and personal assistant support to the President / CEO, as needed.
- The ideal candidate for this role must have a strong work ethic, be willing to work flexible hours when called upon.
- The Executive Assistant should also be creative and enjoy working within a small, entrepreneurial environment that is goal oriented, purposeful, and client driven.
- This role will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
- The ability to display a prominent level of comfort and competency in managing shifting priorities and engaging senior leaders to achieve strategic and tactical results through diplomacy and tact is key.
Essential Functions & Responsibilities :
Education and / or required experience :
Compensation & Benefits :
Benefits :
Create a job alert for this search
Executive Assistant • Elmhurst, IL, US
Related jobs
DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world.We value autonomy and th...Show moreLast updated: 30+ days ago
Seeking an intelligent and strategic Executive Assistant!.This position will provide strategic and some personal support to the CEO of a Global Investment Firm in Chicago.This position requires a B...Show moreLast updated: 4 days ago
About Us Ardmore Roderick is a full-service infrastructure solutions firm that specializes in Utilities, Transportation, Aviation, Rail and Transit, Building and Facilities Projects.We are headquar...Show moreLast updated: 3 days ago
OpenGov is the leader in AI and ERP solutions for local and state governments in the U.More than 2,000 cities, counties, state agencies, school districts, and special districts rely on the OpenGov ...Show moreLast updated: 12 days ago
You have a clear vision of where your career can go.And we have the leadership to help you get there.At CNA, we strive to create a culture in which people know they matter and are part of something...Show moreLast updated: 9 hours ago
Executive Assistant Job Title : .Executive Assistant Reports To : Managing Director Employment Type : Full-Time Location : Chicago, IL (North Side – Ravenswood / Bowmanville Office) Our consultancy ...Show moreLast updated: 20 hours ago
This is 50% Executive Assistant and 50% Personal Assistant where ideal candidate will communicate daily with the CEO's wife.
Jets, Properties, Pools, you will manage it all.Busy executive travels 90...Show moreLast updated: 30+ days ago
Executive Assistant Location : Chicago About the Role : Marathon Capital is seeking a highly professional and detail-oriented Executive Assistant to support several Managing Directors and senior lead...Show moreLast updated: 30+ days ago
Provides executive-level support to senior management, handling administrative operations, financial tracking, and interdepartmental coordination.
Manage calendars, meetings, and correspondence for ...Show moreLast updated: 11 days ago High-Level Executive Assistant : .Are you an experienced Executive Assistant with a track record of supporting high-level executives?.
Do you have experience in consulting, finance, or any related cor...Show moreLast updated: 30+ days ago 
As an S&C Electric team member, you’ll work on projects that have real-world impact.You’ll help transform the grid for resilient and reliable power worldwide.S&C has more than a...Show moreLast updated: 30+ days ago
We are looking for an experienced Executive Assistant to provide high-level administrative support to the CEO within a dynamic financial services firm.
This role involves managing executive schedule...Show moreLast updated: 17 days ago
Executive Assistant In Consumer & Community Banking.Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each da...Show moreLast updated: 9 hours ago Abbvie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow.
We strive to have a remarkable i...Show moreLast updated: 1 day ago 
Executive Assistant & Operations Coordinator.Join a dynamic, family-owned commercial construction and development firm known for its fast-paced, collaborative culture and national project reach.Fro...Show moreLast updated: 17 days ago
Marathon Capital is seeking a highly professional and detail-oriented Executive Assistant to support several Managing Directors and senior leadership in our Chicago office.This role is critical to ...Show moreLast updated: 4 days ago
The Executive Assistant provides high-level administrative and strategic support to the General Internal Medicine Section Chief.
This role requires exceptional organizational skills, sound judgment,...Show moreLast updated: 30+ days ago
Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 320,000 students in 500+ schools and employing nearly 44,000 people, most of them teachers.CPS...Show moreLast updated: 30+ days ago
- Promoted
Executive Assistant
DRWChicago, IL, USFull-time
- Promoted
Executive Assistant to Chief Executive Officer
Robert HalfChicago, IL, United StatesPermanent
Executive Assistant-2511100LH02
Ardmore RoderickChicago, IL, USFull-time
Quick Apply
- Promoted
Sr. Executive Assistant - GTM Leadership
OpenGovChicago, IL, United StatesFull-time
- Promoted
- New!
Executive Assistant
CNAChicago, IL, USFull-time
- New!
Executive Assistant - Chicago, IL
Voyage AdvisoryChicago, IL, USFull-time
Quick Apply
Executive Assistant
Watson Dwyer Inc.Chicago, Illinois, United StatesFull-time
Quick Apply
Executive Assistant
Marathon Capital LLCChicago, IL, USFull-time
Quick Apply
Studio Administrator / Executive Assistant
Colour Line Hair StudioGeneva, IL, United StatesFull-time
Quick Apply
Experienced Executive Assistant
Watson Dwyer Inc.Chicago, Illinois, United StatesFull-time
Quick Apply
- Promoted
Lead Executive Assistant
S&C Electric CompanyChicago, IL, USFull-time
- Promoted
Executive Assistant
Chicago StaffingChicago, IL, USFull-time
- Promoted
- New!
Executive Administrative Assistant
Illinois StaffingLibertyville, IL, USFull-time
- Promoted
STAR (Specialized Temporary Admin Resources) Executive Assistant
Chicago StaffingGreat Lakes, IL, USFull-time
- Promoted
Executive Assistant
Buckingham SearchGlendale Heights, IL, United StatesFull-time
- Promoted
Executive Assistant
Marathon CapitalChicago, IL, United StatesFull-time
- Promoted
Executive Assistant
University of ChicagoChicago, IL, USFull-time
- Promoted
Executive Assistant
Chicago Public SchoolsChicago, IL, USFull-time