Executive Admin for the Legal Team - Onsite in Blue Bell, PA

Executive Support

Provide high-level administrative support to multiple senior legal executives.

Manage complex calendars across multiple time zones, coordinating internal and external meetings, presentations, and stakeholder engagements.

Arrange global and domestic travel, visas, itineraries, and expense report preparation with precision and cost efficiency.

Draft, edit, and proofread executive communications, presentations, and legal documents, ensuring accuracy and confidentiality.

Operational & Departmental Coordination

Serve as a liaison for legal leadership, collaborating with internal teams, external counsel, and business partners worldwide.

Maintain departmental contact lists and distribution groups.

Identify process improvements or alternatives, recommend optimal solutions, and support planning through implementation in partnership with Legal Operations.

Assist with onboarding / offboarding of legal team members and contractors.

Meeting & Event Management

Assist Legal Operations on department-wide and regional meetings, workshops, and offsites.

Prepare agendas, collate materials, record meeting minutes, and track follow-up actions.

Coordinate global participation, balancing time zone challenges.

Document & Information Management

Develop and edit high-quality Power-Point presentations leveraging past material and current brand guidelines.

Maintain organized filing and ensure compliance with document retention and confidentiality policies.

Manage procedural documentation, ensuring version control.

Support execution, tracking, and appropriate storage of various leadership collaborations, materials, and other business documents.

Compliance, Reporting & Special Projects

Support compliance tracking and audits.

Assist and support as required with document production and reporting.

Contribute to departmental process improvements and technology rollouts and special projects in partnership with the Legal Operations and other teams.

Cross-Functional Relationships

Interact regularly with senior managers, and with cross-functional business units to collect information to prepare research, presentations, or reports, and to accomplish operational tasks. Develop relationships to achieve outcomes and to improve cross-group relationships.

Interact with colleagues and clients globally, dealing with multiple time zones and cultural implications depending on the unique requirements of our business clients.

Other Job Dimensions :

Overtime work is required with little notice including weekend work. Phone and internet home access is required.

May be reassigned within the broader team as the business requirements change.

You will be successful in this role if you have :

Required :

• Proven experience supporting senior executives, preferably in a legal, compliance, or corporate environment.
• Exceptional organizational skills with the ability to manage competing priorities.
• Proficiency in Microsoft Office 365 Suite (Word, Excel, PowerPoint, Outlook, MS TEAMS, etc.) and document management tools.
• Strong written and verbal communication skills with impeccable attention to detail.
• Ability to handle confidential information with discretion.

Preferred :

Personal Attributes :

Working conditions :

Unisys offers an outstanding benefits package, featuring unlimited paid time off, a 401(k) plan, comprehensive healthcare, HSA matching, ongoing learning opportunities, and more! We're committed to supporting work-life balance and investing in your future success.

This role may require access to export-controlled commodities and technology. Therefore, to conform to U.S. export control regulations, applicant should be eligible for any required authorizations from the U.S. Government.

Unisys is proud to be an equal opportunity employer that considers all qualified applicants without regard to age, caste, citizenship, color, disability, family medical history, family status, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, pregnancy, race, religion, sex, sexual orientation, transgender status, veteran status or any other category protected by law.

This commitment includes our efforts to provide for all those who seek to express interest in employment the opportunity to participate without barriers. If you are a US job seeker unable to review the job opportunities herein, or cannot otherwise complete your expression of interest, without additional assistance and would like to discuss a request for reasonable accommodation, please contact our Global Recruiting organization at GlobalRecruiting@unisys.com or alternatively Toll Free : 888-560-1782 (Prompt 4). US job seekers can find more information about Unisys' EEO commitment here.