Project Charges Specialist (12358, 13280 Grade 22)

Project Charge Specialist

Are you highly organized with a keen eye for details? Do you enjoy collaborating with a team, and are you customer service oriented? Do you enjoy using technology to develop efficient processes? If this sounds like you, the Department of Parks & Recreation, Prince George's County Financial Management Division (Project Charges Unit), is the place you want to be!

We are currently seeking a motivated, highly organized, and professional Project Charge Specialist to perform a wide range of journey-level analytical duties involving financial management, contracting, training, and program analysis for the Department's Project Charge program. The role develops and adjusts procedures, ensures compliance, and prepares analyses that support management decisions. It oversees the full lifecycle of Project Chargesfrom registration and contracting through reimbursement and close-outensuring alignment with policies, legal requirements, and departmental goals. The position handles sensitive work and serves as a key liaison between recipient organizations and internal divisions such as Finance, Purchasing, Legal, Risk, Budget, and Executive leadership.

Examples of important duties include :

• Project Charge Financial Administration (35%) Review proposed Scopes of Services and build corresponding budget templates; confirm reimbursable cost categories per Policy Guidelines for Project Charges (staff at unburdened hourly rates with payroll verification; supplies / materials; program-critical contracted services; no overhead / administration or fundraising). Verify allowability, timing, and sufficiency of supporting documentation and invoices; manage reallocation requests for variances >

10% by category as required. Maintain and reconcile Contract Balance / Tracking Worksheets; prepare reimbursement packets (tracking sheet, Disbursement Journal, back-up, Funding Request Invoice) and submit through AOS / AP workflow. Monitor reimbursement frequency (typically quarterly) and deadlines to ensure costs are incurred within the fiscal year (July 1June 30) and submitted within program limits. Encourage a monthly or quarterly submission rhythm to maintain cash flow and reduce year-end risk.

$750k : independent audit; $100k$750k : review;

Key tools and templates the specialist manages / uses include Scope of Services & Budget templates; Reimbursement Template; Contract Balance / Tracking Worksheet; Disbursement Journal; Funding Request Invoice; Budget Reallocation Request; Mid-Year / Annual Report templates. Project Charge contract, including acknowledgement language and audit / review / compilation thresholds. Adobe Sign for external and internal routing; AOS / AP for payment processing.

Knowledge, Skills & Abilities : Knowledge and application of principles / methods in financial management, purchasing / contracting, training, and program / management analysis; ability to rapidly learn related areas. Strong problem-solving and analytical skills (qualitative & quantitative), meticulous attention to documentation integrity, and sound judgment. Excellent communication and interpersonal skills to coordinate, instruct, and guide internal / external stakeholders; customer-service mindset. Proficiency with MS Office (Excel, Word, PowerPoint), collaboration tools (Teams), Adobe Sign, and enterprise systems (vendor registration, AP / AOS). Working knowledge of allowability standards for reimbursements (e.g., unburdened wage rates, documentation requirements, no overhead / fundraising). Skill in calendar-driven program management (deadlines for execution, reimbursements, reporting, and audits). Ability to translate scopes into clear budget lines and to coach partners on clean backup and packet assembly

Minimum Qualifications :

Preferred Qualifications :

Class Specification : Administrative Specialist II

May be subject to medical, drug and alcohol testing.

Working Relationships : Collaborates daily with Operating Divisions, Financial Management Division, Purchasing, Legal, Risk, Budget, and Executive Leadership to move awards from intake to close-out. Serves community partners (non-profits, municipalities, Prince George's Community College, county agencies) as a single point of contact and trainer.

Working Conditions : Primarily office-based; very light to light physical effort; subject to high volume and tight deadlines, with occasional off-site meetings.

Diversity Statement : The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor. Applicants with Disabilities under the Americans with Disabilities Act. If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or (Maryland Relay 7-1-1) M-NCPPC will make all efforts to reasonably accommodate you.