Administrative Assistant

Job Description

Job Description

We are looking for a skilled Administrative Assistant to join our team on a contract basis in Pico Rivera, California. This role requires a meticulous individual who excels in managing office tasks, supporting team operations, and maintaining excellent communication with internal and external stakeholders. The ideal candidate will have experience in administrative functions and a proactive approach to problem-solving.

Responsibilities :

• Handle incoming calls effectively, providing assistance and directing inquiries to the appropriate departments.
• Manage general office tasks such as filing, organizing, and maintaining documentation.
• Accurately input and update data into systems, ensuring all records are current and error-free.
• Support team members by coordinating schedules, meetings, and other administrative needs.
• Greet visitors and clients warmly, ensuring a positive and welcoming first impression.
• Prepare reports, presentations, and correspondence as required.
• Monitor office supplies and coordinate replenishment to maintain inventory levels.
• Assist in maintaining office policies and procedures for smooth operations.
• Collaborate with various departments to ensure timely completion of administrative tasks.

High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

3–4 years of experience using Microsoft Excel, including advanced functions such as pivot tables, VLOOKUPs, and data analysis.

2+ years of administrative or office support experience (corporate or professional setting preferred).

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and / or Google Workspace.

Excellent written and verbal communication skills.

Strong organizational skills and ability to prioritize tasks in a fast-paced environment.

Professional demeanor, discretion, and a high level of reliability.