Library Manager

Overview

The City of Covina is currently accepting applications for the position of Library Manager in the Parks and Recreation and Library Services Department.

Definition

Under administrative direction, plans, organizes, implements, supervises and directs the operations, programs, services and personnel at the Covina Public Library; prioritizes and schedules major projects; helps develop and manage the operating and grant budgets; and serves as Librarian; oversees and directs the Library's public services, technology, administration, and facilities management; trains, supervises, and evaluates Library personnel; develops and implements Library policies, procedures, and service delivery programs; performs other related duties as required.

Distinguishing Characteristics

The Library Manager is the supervisory level class responsible for planning, organizing, implementing, supervising and directing the operations, programs, services and personnel of the Covina Public Library.

Supervision Received / Exercised

Receives general direction from the Director of Parks & Recreation and Library Services and City Administration. Exercises direct and indirect supervision over lower level professional technical and administrative support personnel.

(include but are not limited to the following)

• Develops and implements short-term and long-term goals, objectives and policies for the Library; allocates resources to achieve these goals; schedules activities, programs and services based on established priorities and community needs; ensures operations comply with City policies and objectives.
• Manages Library operations; provides leadership, direction and coaching to employees; evaluates Library issues; determines and implements solutions; prioritizes and assigns tasks and projects; trains and evaluates staff; develops staff skills and conducts performance evaluations; ensures adherence to safe work methods, procedures and practices; initiates disciplinary procedures as appropriate.
• Researches funding opportunities for programs and facilities development; writes, prepares and reviews grant submittals as appropriate; oversees and implements grant programs and reporting.
• Participates in developing, evaluating and monitoring Library operating and grant budgets.
• Participates in annual reports to the City and the State; maintains and analyzes operating statistics; updates programs to continually improve services to the patrons and the community.
• Manages and directs all Library activities, including reference, circulation, collection development, cataloguing and community programs; oversees and approves special events, adult programs, children's activities, and Literacy programs.
• Conducts program and service analysis; evaluates service delivery methods and procedures; identifies and implements changes necessary to improve operational and program efficiency and service impact.
• Directs and provides reference services; responds to requests for information, researches questions, and provides general and complex information to the general public and Library patrons.
• Interprets and explains Library policies, procedures, and programs to the public; responds to inquiries involving Library related matters; negotiates and resolves complex, sensitive, and / or controversial issues and complaints.
• Selects and acquires materials to satisfy the informational and recreational needs of the patrons; manages and oversees collection development; responds to requests from the public for purchases; reviews materials for purchase; and approves additions and deletions to collection.
• Approves and accepts gifts and donations to the Library.
• Oversees programs and outreach efforts to promote Library services to the community; conducts public awareness campaigns, including speaking to community groups and organizations, developing marketing materials, and creating and presenting content promoting the Library.
• Monitors and keeps informed of current and future trends in the Library field; applies new concepts, practices and technologies; attends professional development trainings, meetings, seminars, workshops and conferences.
• Oversees and coordinates the maintenance of Library hardware, software, social media and website content.
• Serves as liaison between the Library and Library interest / support groups such as the Friends of the Library, the Library Board of Trustees, the Library Foundation, The Southern California Library Cooperative, the California Library Association, and the California State Library.
• Attends meetings on Library and citywide issues relating to the Library; represents department to internal and external agencies and professional associations; establishes positive working relationships with representatives of community organizations, state / local agencies and associations, City management and staff, and the public.
• Performs and participates in special projects as assigned.
• Performs related duties as assigned.

Education

Experience

License / Certificate

Knowledge of

Ability to

Skill

Physical, Mental, and Environmental Working Conditions

Position requires prolonged sitting, standing, walking, kneeling, squatting, and stooping in the performance of daily activities. The position also requires repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires both near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Additionally, the incumbent in this position may be required to drive a City vehicle. The incumbent may use cleaning chemicals, which may expose the employee to fumes, dust, and air contaminants. The need to lift, drag and push files, paper, book carts, boxes of books, and donated materials, and documents weighing up to 25 pounds is also required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Important Application Information and Instructions

Applications will be accepted until 6 : 00 pm on Thursday, October 23, 2025, or upon receipt of 150 applications, whichever occurs first. Applicants are encouraged to apply early. This recruitment may close at any time without notice when 150 completed applications have been received.

The selection process may consist of but not limited to a skills assessment and oral interview.

Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitution for a complete application.

The successful candidate will be required to undergo a reference / background check (to include a conviction record) and credit check, and pass a post-offer pre-employment medical examination (which will include a drug / alcohol screening).

The City of Covina utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

Communications regarding your application and / or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communication by any other method.

The City of Covina is an Equal Opportunity Employer

The City of Covina provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the City of Covina complies with applicable state and local laws governing nondiscrimination in employment in every location in which the City has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The City of Covina expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the City of Covina's employees to perform their job duties may result in discipline up to and including discharge.

THE CITY OF COVINA RESERVES THE RIGHT TO MODIFY OR REVOKE, WITHOUT NOTICE, ANY OR ALL OF THE PROVISIONS OF THIS BULLETIN PRIOR TO THE TIME OF APPOINTMENT, AND TO WAIVE ANY NON SUBSTANTIVE JOB REQUIREMENT AND MAKE SUBJECTIVE DECISIONS INTERPRETING AND ASSESSING THE SKILLS AND QUALIFICATIONS OF ANY CANDIDATE, INCLUDING THE DETERMINATION THAT NONE OF THE CANDIDATES, EVEN THOSE WHO MEET THE MINIMUM QUALIFICATIONS, ARE APPROPRIATE FOR THE POSITION.

Other

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