ADMINISTRATIVE COORD

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Job Summary

As an integral part of the team, the selected candidate will play a crucial role in supporting the Vice Chair of Cultural Engagement and Community (CEC) and the Vice Chair of Faculty Development and coordinating the budget and various initiatives sponsored by these offices. Responsibilities to the office of the Vice Chair of CEC encompass a diverse range of activities, including but not limited to : managing the Minority Recruitment and Retention Committee, coordinating the Stepping in for Respect program, and facilitating the Civility Champion program. Responsibilities to the office of the Vice Chair of Faculty Development also encompass a wide range of activities that include but are not limited to : coordinating the Faculty Development Academy, Promotion Workshop, Clinical Excellence Society, and Professionalism Panel, and coordinating additional faculty development and faculty-focused programming as planned by the office of the Vice Chair of Faculty Development. Additionally, the role involves acting as a liaison for all faculty and providing guidance to trainees from groups that are underrepresented in medicine, overseeing financial and personnel management, managing office logistics, and providing essential support for communications, and planning and staffing events. This multifaceted position requires a dynamic individual with excellent organizational, communication, and interpersonal skills, committed to supporting faculty and advancing diversity, equity, and inclusion within the institution.

Duties and Responsibilities

Office Administrative Duties :

• Manage all financial records for office and subgroups and work with VC CEC and VC of Faculty Development to manage budgets.
• Assist VC CEC and VC of Faculty Development with annual budget creation and approval, preparation of grant proposals, management of expenditures, and longitudinal management of relevant budgetary data.
• Prepare financial and operational reports for VC CEC and VC of Faculty Development offices.
• Liaison with DOM administration and administrative leadership.
• Supervise and coordinate work among faculty and staff as it relates to events and initiatives related to office of VC CEC and VC of Faculty Development
• Handle all communications related to VC CEC and VC of Faculty Development offices; coordinate efforts with DoM Communications Director.
• Order and maintain sufficient inventory for VC CEC and VC of Faculty Development office supplies and equipment.

Support for the Chief Administrative Officer (CAO) :

Recruitment and Retention Committee (RRC) :

Stepping in for Respect Program :

Civility Champions Program :

Faculty Development Academy

Promotion Workshop

Clinical Excellence Society (CES)

Professionalism Panel

Financial Management :

Personnel Management :

Focused Professional Practice Evaluation (FPPE) Coordination :

Office Management and Support :

Communications :

Event Planning, Support, and Staffing :

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action / Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and / or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions :

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and / or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.