Program Operations Specialist 7

Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Department of Neurology has an outstanding opportunity for an Education Program Operations Specialist ( Program Operations Specialist 7) to join their team.

The Department of Neurology is seeking a proactive, organized, and self-directed Education Program Operations Specialist (POS) to support both ACGME and non-ACGME fellowship programs. This position will work closely with multiple physician Program Directors and is integral to the department’s mission in education, clinical training, and academic excellence.

Our department specializes in the management disorders of the brain and peripheral nerves, as well as vascular disease, and co-directs the UW Medicine Neurosciences Institute. Our physicians practice at Harborview Medical Center, Northwest Hospital, Seattle Children’s Hospital, the UW Medical Center, the VA Puget Sound Health Care System, and throughout the 5-state WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) Region. Strong training programs and outstanding research programs, including both bench research and clinical trials, characterize the department. More than 400 full-time clinical and research faculty, residents, fellows, and administrative staff comprise the Department of Neurology.

This position provides high-level, administrative support and serves as the departmental contact, expert, and resource for a sub set of ACGME and non-ACGME Fellowship Programs. Development of standard operating policies and the management of records and record retention are essential components of this position.

This position requires the organizational ability and time management skills to support multiple programs simultaneously with strict adherence to accreditation requirements and deadlines. The ability to develop a thorough understanding of the various organizational structures both internal and external to the Department of Neurology is crucial : six hospitals, multiple clinics, the UW Graduate Medical Education (GME) office, the UW School of Medicine, the UW Continuing Medical Education office, the United Council for Neurologic Societies (UCNS), and other UW and national organizations. The POS must demonstrate sensitivity to a diverse population of students, fellows, and faculty, reflected by professionalism and excellent interpersonal communication skills. An understanding of department policies, trainings, and records management is also required in order to manage and develop standard operating procedures, training guides, and adhere to internal and external policies and accreditation standards.

DUTIES AND RESPONSIBILITIES

ACGME and Non-ACGME Fellowship Program Management (90%)

This role serves as the primary administrative contact for both ACGME and non-ACGME fellowships, coordinating day-to-day operations and ensuring program compliance with UW GME, ACGME, and UCNS policies.

Program Accreditation

• Develops and maintains an understanding of ACGME, UCNS and other accrediting entity policies and procedures, including familiarity with the common program requirements as well as specialty-specific requirements.
• Work closely with the Program Directors, develops and modifies program policies to comply with accreditation requirements as necessary.
• Ensures all fellowships are in compliance with the required UW Graduate Medical Education Council (GMEC) and ACGME requirements
• Tracks statistical data, including but not limited to : current fellows, Program Directors and CVs, scholarly activities, training sites, responses to citations, program evaluation methods, and program narrative descriptions for each fellowship, and reports this information to the ACGME Accreditation Data System (ADS) on an annual basis.
• Working closely with the Program Directors and the Education Manager, ensures written curriculum, didactic learning, and other educational training meet the education goals of each unique fellowship program and are properly documented and articulated per ACGME and / or UCNS or other accrediting entity requirements.

Schedule & Evaluation Management

Recruitment & Orientation

Other Duties as Assigned (10%)

MINIMUM REQUIREMENTS

Equivalent education / experience will substitute for all minimum qualifications except when there are legal requirements, such as a license / certification / registration.

A D DITIONAL REQUIREMENTS

DESIRED QUALIFICATIONS

APPLICATION REQUIREMENT

This recruitment requires a cover letter. Your application will not be considered unless you attach a cover letter.

Please tell us how you first heard about this position.

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Compensation, Benefits and Position Details

Pay Range Minimum : $61,368.00 annual

Pay Range Maximum : $80,400.00 annual

Other Compensation : Benefits :

For information about benefits for this position, visit

Shift :

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent) :

100.00%

Union / Bargaining Unit :

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 () .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law () .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.