Development Coordinator

Fundraising Administrative Assistant

General Function : Performs a variety of skilled administrative and clerical duties directly related to fundraising activities. These include tracking donations, gift acknowledgement, maintaining donor databases, overseeing in-kind donations, preparing and distributing mailings, and supporting special events. Develops effective working relationships with donors, volunteers, and Program Managers. Solicits in-kind donations to support the program needs and auctions. Provides administrative support to the various positions in the department.

Development Tasks :

• Record all donations in Donor Perfect; generate journal entries for Accounting.
• Prepare timely donor acknowledgments (thank you and tax letters).
• Serve as first point of contact for donor and in-kind donation inquiries.
• Coordinate in-kind donation logistics, including timely storage.
• Maintain donor database and update program wish lists.
• Reconcile donor reports with Accounting monthly.
• Provide admin support to Development team.
• Coordinate Cakes for Kids and Feeding San Diego donations.
• Research and solicit in-kind / event donations from individuals and businesses.
• Generate donor and mailing lists; assist with newsletter content.
• Support department meetings; maintain Development Calendar.
• Co-lead Holiday Donation Drive; solicit seasonal program needs.
• Manage ongoing donation drives and storage inventory.
• Coordinate donor recognition items (e.g., bricks).
• Support special event logistics and administrative needs.
• Provide reception backup for CKC Administration.

Special Events :