Payroll Specialist

In the maritime industry, where colossal ships dock, and millions of tons of cargo are moved with precision, it takes teams of dedicated individuals to keep global trade in motion. Working in this dynamic sector means that you play a part in ensuring the pulse of commerce never skips a beat, all while driving the future of supply chain logistics and marine terminal operations.

Dive into a career where your talents make an impact and help us steer the future of this vital sector. Every job function in our organization, whether it's on the docks or behind the scenes in administrative roles, finance, payroll, or IT, has a significant impact on the national economy and critical supply chain operations. Where the pulse of global trade meets the precision of maritime excellence, at Ports America, we don't just move cargo; we drive the nation's economic engine!

The Payroll Specialist is responsible for entering and verifying Ports America union payrolls. Checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, updating employee tax and direct deposit information. Understand and interpret union contracts and ensure compliance with federal / state wage laws. Assist with internal and external audits. Maintain payroll department filing.

Essential Duties :

• Process weekly payrolls for assigned groups, assuring accuracy and timeliness, and issuing manual checks as needed.
• Research and analyze discrepancies and process adjustments, as necessary.
• Cross check other team member's payroll entries.
• Answer payroll data entry questions and work closely with union reps / manager to ensure compliance with union contracts.
• Assist with internal and external quarterly and annual audits.
• Responsible for maintaining filing and organizing the payroll storage room.
• Prepares wires and check request for weekly, monthly and quarterly union dues, deductions, and pension and welfare man hour contributions.
• Sets up and cancels payroll garnishments with payroll provider, prints checks, and answers writ of garnishment to state or federal agencies.
• Coordinate with Ports America's accounting department and financial institutions to ensure positive pay, direct deposits, and voided checks are processed.
• Update spread sheets with wire and ACH payments to ensure proper funding for payroll and other disbursement payments. Complete spread sheets for the general ledger work up for the accounting department.
• Review and edit process workflows created by internal audit to ensure accuracy.
• Log and verify all manual checks for validity.
• This is a hybrid role that requires working in the office three days a week

Minimum Requirements (Education, Experience, Certifications) :

Preferred Requirements (Education, Experience, Certifications) :

Knowledge, Skills & Abilities :

Working Conditions :

NOTE : This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and / or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

If you require additional information about our comprehensive data privacy policy , we invite you to contact us via email at human.resources@portsamerica.com.

Our dedicated team at Ports America will be pleased to address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will gladly provide you with the necessary details to help you better understand our practices and protocols.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.