Job Description
Reports to : Principal
Experience : 5-10 years of similar experience in a school, non-profit organization or small business
Education : Bachelor's degree in Accounting or Finance
Personal Requirements :
- Strong accounting skills with ability to process detailed transactions as well as provide high-level financial analysis
- Excellent organizational skills with ability to multi-task, meet deadlines and maintain organized business records for the school
- Excellent written and oral communication skills
- Trustworthiness to handle confidential financial and personal information about employees and families
- Desire to work as a servant leader in a Catholic school community.
Key Job Responsibilities :
- Financial Accounting - maintain all accounting records for the school, including tuition, fundraising and donation revenues;
- accounts payable and purchasing; extended day program, student activities and athletics; work with parish business office to coordinate intercompany transactions and monthly / annual general ledger close;
ensure that internal control procedures are followed
- Financial Reporting - prepare monthly financial statements including analysis of variances from budget and projection of actual annual results
- Budgeting - prepare and monitor annual operating budget; prepare long-term budgets as requested by principal and pastor
- Cash Management - maintain appropriate balances in operating and savings accounts; prepare accounts for monthly bank reconciliation by parish business office
- Tuition Management - serve as administrator of FACTS tuition system ensuring that family tuition agreements are properly maintained and system is appropriately updated;
communicate with families about past-due tuition accounts
Financial Aid - oversee the annual tuition assistance process for families and coordinate annual meeting of parish financial aid committee;
communicate with families to help manage their accounts in times of hardship
- Payroll - process bi-weekly payroll for employees, substitute teachers and coaches
- Human Resources - manage onboarding process for new employees; coordinate annual open enrollment for benefits; serve as liaison between employees and the Archdiocesan HR office for questions and concerns
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