Administrative Coordinator

Job Description

Company Description :

The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking.

Role Description :

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute’s operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff.

Key Responsibilities :

Administrative & Office Support :

• Provide comprehensive administrative support to the Manager of Operations and staff.
• Coordinate and manage supply ordering for the office, training courses, and events.
• Act as primary liaison with office vendors, including printer services, shipping providers, and building management.
• Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library).
• Process and maintain accurate records for store orders and manage online store inventory.
• Perform database updates and maintenance as required.
• Assist with special projects and initiatives as assigned.
• Carry out additional administrative duties to ensure efficient office operations.

Training & Certification Program Support :

Conference & Committee Support :

Experience & Qualifications :

Experience :

Skills :

Working Conditions :

Compensation and Benefits :

Application Process :

Interested candidates should submit a resume and cover letter to information@vi-institute.org. Applications will be reviewed on a rolling basis until the position is filled.

References : Upon request