Administrative Assistant Sr

Administrative Support For Senior Management

Provide advanced level administrative support to senior management (Vice Presidents / Executives) of Southern Company Gas and subsidiaries to support business operations.

Functional Expertise :

• Provides administrative support to senior management and direct reports; prepares, reviews, and updates correspondence including letters, memorandums, reports and presentations; answers and screens in-coming calls; reviews and screens email; updates organizational charts.
• Schedules and maintains calendar; schedules internal and external meetings; coordinates rescheduling to meet business demands and time constraints; ensures senior manager fulfills business and personal meeting obligations.
• Plans and coordinates logistics for meetings and special events (e.g., conference rooms, refreshments, audio-visual, and participant invitations).
• Coordinates travel arrangements (e.g., air, hotel, ground transportation, restaurants).
• Coordinates office administrative functions including budget tracking and variance analysis; maintains office supplies; processes invoices for payment.
• Coordinates purchasing card activities; reviews and reconciles purchasing card expenses; enters into PeopleSoft Financials for payment processing.
• Administers the assignment of pagers and cell phones (as applicable); updated phone / pager list.

Business Acumen :

Engagement :

Driving Results :

Qualifications :

Education, Certifications / Licenses :

Required : High school diploma or GED

Preferred : Associates Degree in Business of Office Administration

Related Work Experience :

Required : 3- 5 years' experience supporting a Senior Manager

Applicant may possess a combination of equivalent education and work experience.

Specific Skills & Knowledge :

Required : Demonstrated ability to handle information in a sensitive and confidential manner, ability to work at all levels in the organization, ability to work independently. Good time management, judgment and discretionary skills. Technical skills : intermediate proficiency in MS Word, MS Excel, and PeopleSoft Financials.

Working Conditions / Physical Requirements : Office environment, keyboarding (80 90%), on-call (0 30%)

Disclaimer :

This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.