Human Resources Assistant

Human Resources Assistant

This position is responsible for supporting and coordinating a wide range of human resources functions, including payroll, benefits, HRIS, compliance, and employee support services. Responsibilities include processing biweekly payroll accurately and on time in coordination with payroll processing provider, benefit providers, and brokers. Review employee time records, pay adjustments, and deductions for accuracy. Administer employee benefits programs, including enrollments, changes, and terminations. Respond to employee questions regarding payroll and benefits with clarity and professionalism. Coordinate benefit plan audits and administrate open enrollment activities. Ensure payroll and benefit data are maintained accurately in the HRIS. Reconcile payroll transactions to journal entries and the general ledger. Verify accuracy of payroll-related accounting records and resolve discrepancies. Coordinate with Finance to ensure alignment of payroll reporting and financial records. Maintain accurate employee data within the HRIS and support system updates. Analyze HR data for trends, compliance, and process improvement opportunities. Prepare reports and dashboards to support leadership decision-making. Ensure HR practices comply with applicable employment laws and internal policies. Maintain required documentation for audits, reporting, and legal compliance. Monitor updates to employment laws and recommend policy changes as needed. Support HR-related projects, such as process improvements or policy updates. Track progress on project timelines and deliverables, ensuring alignment with objectives. Coordinate employee communications and support onboarding logistics. Serve as a point of contact for general HR and office-related inquiries. Prepare and maintain employment records related to events, such as hiring, transfers, and / or promotions. Serve as the primary backup for organizational development and HR functions during planned and unplanned absences.

Essential Skills include proficiency in human resources functions, including benefits administration and payroll. Experience with HRIS, specifically Paylocity, is required. Strong Microsoft Office skills are also required. Effective onboarding and HR support capabilities are needed.

Additional Skills & Qualifications include a Bachelor's degree and 1-2 years of related administrative or HR experience. Ability to perform essential job duties with or without reasonable accommodation is required.

The role is based in a new office environment with lots of natural light from skylights and windows. The HR team consists of two other members located in the Portland office. This position offers the opportunity to grow and evolve into a higher-level HR position, potentially supporting both California and Canadian offices by 2027. The team is tight-knit, providing a supportive and collaborative atmosphere.

Job Type & Location

This is a Contract to Hire position based out of Portland, OR.

Pay and Benefits

The pay range for this position is $22.00 - $24.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Portland, OR.

Application Deadline

This position is anticipated to close on Nov 18, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.