Administrative Assistant - Direct Hire

Job Description

Overview :

We are seeking a proactive and detail-oriented Administrative Assistant to support our clients team with a wide range of administrative and operational tasks. This role requires excellent organizational skills, a high level of professionalism, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities :

• Coordinate meetings, seminars, and conferences, including travel arrangements for staff.
• Prepare conference rooms for client meetings (food / beverage ordering, tech setup, minute-taking).
• Manage Outlook calendars daily, including scheduling and resolving conflicts.
• Perform clerical duties such as transcription, copying, scanning, mailing, and filing.
• Maintain records and assist with archiving office documents.
• Create and submit expense reports for Principals.
• Proofread and edit outgoing correspondence to ensure accuracy and professionalism.
• Support project setup tasks including folder creation and punch list formatting.
• Provide reception relief and support other administrative staff with a friendly and professional demeanor.
• Handle confidential information with discretion and maturity.
• Embrace change and demonstrate flexibility in a fast-paced environment.
• Collaborate effectively across teams to meet business needs.

Qualifications :

Preferred Skills :

Additional Information :

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.