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Senior Estate Manager

Career GroupSan Jose, CA, United States

10 days ago

Job type

Full-time

Job description

Job Title : Senior Estate Manager

Location : San Francisco, CA (On-site with travel to other properties)

Salary : $300k+ with generous bonus and benefits

An UHNW family is seeking an experienced and highly strategic Senior Estate Manager to oversee operations across a multi-property portfolio consisting of seven luxury estates and four private yachts. Based in San Francisco, this role requires a seasoned professional with exceptional leadership skills, a systems-driven mindset, and the ability to set a gold standard of service across all properties. This is a hands-on, high-accountability position requiring travel and deep operational oversight.

The ideal candidate will have 10–15 years of experience in estate management, private service, or luxury hospitality, and a proven ability to build systems, manage cross-functional teams, and ensure seamless performance across high-value assets.

Key Responsibilities

Estate Operations & Oversight

Direct all daily operations across seven private residences and four yachts
Conduct regular inspections and implement preventative maintenance protocols
Oversee complex systems including Savant, Lutron, and other smart home technologies
Develop and maintain manuals, procedures, and estate documentation to standardize operations

Project & Vendor Management

Serve as point of contact for all major property projects, including construction, renovations, and new development

Manage relationships and contracts with vendors, contractors, and specialty service providers

Lead special projects such as property transitions, buildouts, and infrastructure enhancements

Represent ownership in new estate development including large-scale residential and agricultural projects

Art, Antiques & Collections Oversight

Manage the care, cataloging, and insurance of fine art, antiques, and high-value collections

Oversee appraisals, acquisitions, and sales through auction houses and galleries

Maintain detailed inventories using platforms such as Collector Systems and Monday.com

Administrative & Lifestyle Management

Coordinate complex calendars, travel itineraries, and private aviation for Principals and extended family

Plan and support special events, including holidays, private dinners, and family celebrations

Oversee administrative systems including invoice approvals, reporting, and documentation

Provide occasional travel support and 24 / 7 availability during active periods or while the principals are in residence

Staffing & Service Standards

Recruit, train, and supervise a high-performing household team across all properties

Manage scheduling, payroll, and performance standards in collaboration with HR or family office teams

Implement consistent service protocols and lead with a high-touch, hospitality-first mindset

Ensure all staff uphold confidentiality, professionalism, and discretion at the highest level

Qualifications

10–15+ years of experience managing multiple luxury estates or properties for UHNW clients

Strong leadership and project management capabilities, with a systems-driven approach

Experience with smart home technologies, luxury service environments, and team development

Proficient in property and collections management software

Impeccable judgment, discretion, and ability to operate with autonomy and integrity

Willingness to travel and provide hands-on leadership across properties as needed

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com / home / candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here :

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Manager Estate • San Jose, CA, United States

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