Nursing Administrative Assistant

Position Overview

Position Summary :

Under general supervision, perform a variety of office administrative and clerical functions for the department(s) on a regular basis.

Requirements

Duties and Responsibilities :

• Perform routine Administrative Assistant duties such as word processing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings.
• Enter data, compile and create reports, prepare letters, and general correspondence using Microsoft 365 software.
• Monitor the nursing database to confirm student information is current.
• Perform duties necessary to support the nursing scholarship program.
• Monitor departmental budget(s) and perform routine record keeping duties
• Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and / or operational matters
• Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department(s), accept, screen, and route telephone calls, and maintain a log of inquiries as required.
• Provide prospective student information and recruitment activities for the nursing program
• Order, stock, and distribute office supplies
• Organize and process student applications for admission into the BSN or MSN program
• May oversee the functional activities of student employees
• Support nursing program staff and faculty in processing documents and following procedures relating to travel, purchase card transactions, leave, and other associated program activities
• Assist the Program Director with Nursing Program workflow tasks
• Provide data and support to the Health and Human Services Chair as needed
• Regular and predictable attendance is required
• Perform other duties as assigned

Minimum Job Requirements :

High school diploma or GED certificate and a minimum of six months experience directly related to the duties specified are required.

Knowledge, Skills and Abilities :

Working Conditions

Physical Demand and Working Conditions :

Essential Functions : [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, job knowledge, skills, and abilities, physical demands and working conditions. This is not necessarily an all-inclusive listing.]

Additional Information

Condition of Employment : Must pass a pre-employment background check.

Electronic Application Instructions : Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application :

Required Documents :

Letter of Interest

Contact information for three references (blind or off list reference checks may be conducted on finalists

Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records.

ENMU is an Equal Opportunity Employer. Eastern New Mexico University does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) 562-2115 . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to planning.analysis@enmu.edu . For any other inquires please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .