Administrative Assistant - CBMU

Administrative Assistant

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research, and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality, and trust that are integral to our mission.

Job Overview

This position is responsible for providing complex administrative support for department management. The incumbent is responsible for coordinating and overseeing the work of support staff. This position is not responsible for providing care to patients.

Department Overview

The Inpatient Cardiovascular Medical Unit delivers specialized care to patients with complex cardiac conditions in a dynamic, team-oriented environment. The Administrative Assistant supports the unit by coordinating daily schedules, managing secure access, partnering with payroll, and providing essential support to staff, etc. This position reports directly to the manager and works closely with the leadership team to ensure efficient operations and timely completion of unit responsibilities.

Corporate Overview

The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards, and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

Assists department with business planning and goal setting. Assists with the development of department budgets. Schedules, plans, and coordinates the work actions of support staff. Maintains budget records, such as reconciling accounts and preparing expenditure statements. Collects, organizes, and analyzes data for specialized reports. Coordinates the collection and preparation of operating reports. Assists with the implementation of department and University policies and procedures. Provides administrative support to upper level department management by performing duties such as scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies. Assists with department projects and support as needed.

Knowledge / Skills / Abilities

Demonstrated potential ability to perform the essential functions as outlined above. Demonstrated human relations and effective communication skills. Demonstrated knowledge of basic bookkeeping practices.

Qualifications

Required : Three years of full-time office experience.

Preferred : None.

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation. This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Physical Requirements : Carrying, Climbing, Color Determination, Crawling, Far Vision, Lifting, Listening, Manual Dexterity, Near Vision, Non Indicated, Pulling and / or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Tasting or Smelling, Walking.

Multi-lingual Candidates Welcomed.

To inquire about this posting, email : careers@hsc.utah.edu.

EEO Statement : University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations. All qualified individuals are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action / Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director / Title IX Coordinator in the Office of Equal Opportunity. More information, including the Director / Title IX Coordinator's office address, electronic mail address, and telephone number can be located at : www.utah.edu / nondiscrimination / . Online reports may be submitted atoeo.utah.edu / . The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at (801) 581-6500 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or Hospitals and Clinics Human Resources at (801) 581-6500 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and / or drug screen.