Accounts Payable Specialist

Position Details

Position Information

Announcement Number STAFF - VA - 26157

For questions regarding this position, please contact :

Kristy Colling

406-994-4311

kristy.colling@montana.edu (email : %20kristy.colling@montana.edu)

Classification Title Auditor I

Working Title Accounts Payable Specialist

Brief Position Overview

The Accounts Payable Specialist is responsible for performing audit and accounting duties in support of the accounts payable function at Montana State University. This role will take on a variety of Accounts Payable duties which could include data entry, invoice verification and auditing, payment approvals in a variety of financial systems, and specialized payment processing. This is a full-time position of 40 hours per week.

Position Number 4M1624

Department Controller

Division University Business Services - Financial Services

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary $22.29 per hour, commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

University Financial Services provides accounting, budgeting, shared services, and business services for all components of the University. University Financial Services works to ensure that MSU business transactions are conducted and reported efficiently, effectively, and in accordance with all applicable regulations, policies, and procedures. The Accounts Payable department is a critical part of the payment process, ensuring compliance with applicable policies, procedures, and laws.

Duties and Responsibilities

Duties and responsibilities could include the following :

Data enter requests for payment in a timely manner.

Auditing invoices, travel vouchers, advances and reimbursements submitted, ensuring proper coding.

Examine, analyze and interpret records to ensure proper recording of

transactions and compliance with laws, regulations, policies and procedures to ensure there is no fraud, duplication or violation.

Verify employee credit card transactions by auditing transactions and supporting documentation and identifying errors.

Process specialized payments that include future payment processing

Reconciling and researching vendor statements and payments.

Vendor setup including verification of tax status.

Engage with the Accounts Payable team on process improvement initiatives.

Required Qualifications – Experience, Education, Knowledge & Skills

Demonstrated experience and / or education in accounts payable or a related field.

Demonstrated customer service experience in a business setting.

Demonstrated experience interpreting, communicating, and maintaining compliance with policies and procedures.

Demonstrated experience using word processing, database and spreadsheet software.

Demonstrated high level of attention to detail.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Higher education experience.

Experience with Banner

Experience with a complex accounting or accounts payable system.

Experience with vendor management.

The Successful Candidate Will

Demonstrate excellent written and verbal communication skills.

Establish and maintain effective working relationships with a diverse range of personnel both internal and external to the organization.

Organize and prioritize heavy workloads, meeting a variety of simultaneous deadlines, and adapt to changing priorities while maintaining a positive, effective, and professional approach.

Exercise good judgment and make consistent decisions while working independently and effectively under minimal supervision.

Demonstrate the ability to see the big picture while maintaining accurate process controls.

Demonstrate a commitment to quality with high attention to detail, performing detailed tasks with a high level of accuracy.

Maintain confidentiality of records and sensitive information.

Represent the University Financial Services division and its programs by providing a high level of customer service to others in a professional and courteous manner.

Position Special Requirements / Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

This position is not eligible for sponsorship.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and / or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date At the conclusion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be :

Screening of applications will begin on October 20, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.