Project Assistant

Project Assistant

We are looking for a detail-oriented Project Assistant to join our team in Seattle, Washington. In this role, you will provide essential administrative and billing support to internal project teams, ensuring seamless operations and accurate financial documentation. This position is ideal for someone who is organized, proactive, and thrives in a fast-paced environment.

Responsibilities :

• Provide comprehensive administrative support to multiple internal project teams, ensuring smooth execution of tasks and timely deliverables.
• Review and process invoices, purchase orders, and other financial documents with a focus on accuracy and timely submission.
• Assist in managing project and vendor contracts by reviewing drafts, tracking approvals, and maintaining compliance with company policies.
• Maintain accurate project cost reports by updating them with purchase orders and invoices in Excel.
• Handle monthly vendor accruals and perform basic accounting-related tasks as required.
• Coordinate calendars and schedule meetings for internal and external stakeholders to facilitate project collaboration.
• Organize and maintain project data and files, ensuring easy access and proper documentation.
• Draft meeting agendas, record minutes, and provide follow-up to ensure action items are completed.
• Arrange travel, event registrations, and seminar participation for team members.
• Support internal committees and other operational tasks to enhance team efficiency.

The salary range for this position is $55,000 to $85,000.

Benefits :

Requirements :