Payroll Specialist

Payroll Specialist

We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products (such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions), iconic brands that consumers love (such as Ray-Ban, Oakley, Persol, Oliver Peoples, Vogue Eyewear and Costa), as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences (such as Sunglass Hut, LensCrafters, Salmoiraghi & Vigan and the GrandVision network), and leading e-commerce platforms.

Join our global community of over 190,000 dedicated employees around the world in driving the transformation of the eyewear and eyecare industry.

General Function

As part of the EssilorLuxottica North America Payroll Team, the Payroll Specialist processes payroll in a high volume Multi EIN and Multi-State environment for North America. The processing of payroll includes auditing, issue resolution and reconciliations to ensure accurate and timely payrolls. This position as front-line support for incoming inquiries related to associates' pay and provides exceptional customer service and problem resolution. This role also maintains a strict confidentiality of information at all times.

Major Duties and Responsibilities

• Responsible for processing, balancing, and transmitting payrolls to and from ADP payroll to ensure completeness of the payroll process for weekly, bi-weekly and monthly disbursement of multi-state and multi-country (US & Canada) payroll for 40,000+ employees consistent with federal and state wage and hour laws.
• Processing that includes, but not limited to, new hires, STD, wage assignments, relocation, espatriate compensation, additional pays, bonus and commissions, direct deposit and paycards, and terminations final pay.
• Ensure automated timekeeping hours file is processed and balanced.
• Calculates and creates out of sequence pay entries for corrections.
• Ensure processing of tax and GL processes for accurate reporting to ADP and Accounting and troubleshoots errors for resolution.
• Frequently interacts with various departments.
• Assist with various payroll, tax, and benefit reconciliations and audits.
• Creates, tracks and works to resolve service requests with 3rd party payroll provider.
• Support direct training needs for incoming payroll staff.
• Identifies critical pay incoming tickets to determine need for On Demand paycards / checks and processes emergency pays.
• Addresses incoming inquiries from tickets system, internal employees, stakeholders, or regulatory agencies and escalates internally.
• Stays informed of all payroll and HR policies and procedures.
• Adheres to applicable state, local and federal laws, rules, and regulations.
• Follow prescribed procedures and workflow.
• Run employee pay detail reports as needed for HR, Legal, Compliance requests.
• Provide excellent customer service to employees, coworkers.
• General clerical duties for review of incoming mail related to payroll.

Basic Qualifications

Preferred Qualifications

We are committed to creating an inclusive environment for all employees. We celebrate diversity and provide equal opportunities to all, regardless of race, gender, ethnicity, religion, disability, sexual orientation, or any other characteristic that makes us unique.