Accounts Receivable Specialist

AR Specialist

We are seeking a detail-oriented and experienced AR Specialist to join our finance team. If you are a highly organized and motivated individual with a passion for financial management, we encourage you to apply. Wana Brands offers a competitive salary, benefits package, and opportunities for professional growth.

Essential Functions & Responsibilities

Distribute invoices to customers in a timely manner.

Verify invoice accuracy, including pricing, terms, and payment details.

Address any billing discrepancies or issues promptly and professionally.

Generate and distribute credit memos to customers in a timely manner, ensuring proper internal approvals are obtained prior to doing so.

Accurately apply incoming payments to customer accounts.

Manage collection of signed invoices and delivery documents and maintain accurate physical records.

Reconcile discrepancies between payments received and outstanding invoices.

Address any questions or variances related to daily cash on hand reconciliations or daily deposits.

Monitor outstanding accounts and follow up on overdue payments. Adhere to a proactive collections strategy to minimize aging accounts.

Manage customer credit application process.

Work closely with customers to resolve billing inquiries and disputes, and any other general inquiries.

Build and maintain positive relationships with customers.

Collaborate with the sales and fulfillment teams to resolve issues efficiently.

Prepare regular reports on accounts receivable status, aging analysis, and collections progress.

Identify opportunities for process improvements in accounts receivable procedures.

Suggest and implement efficiency-enhancing initiatives to optimize the AR workflow.

Assist with annual audit process and work with external auditors to ensure accurate financial reporting.

Stay up to date with changes in accounting regulations, best practices, and technology trends related to accounts receivable.

Supervisory Responsibility

This position has no direct reports or supervisory responsibility.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Education & Experience :

Bachelor's degree in Accounting, Finance, Business, or related field.

Previous bookkeeping, accounting, or related experience a plus.

Additional Qualifications

Excellent communication and interpersonal skills.

Detail-oriented with a high degree of accuracy.

Ability to prioritize tasks and meet deadlines.

Strong problem-solving skills.

A customer-focused mindset with a commitment to providing exceptional service.

Benefits

Annual compensation commensurate with experience from $60,000 - $70,000.

Full suite of medical, dental, and vision insurance.

Paid parental leave.

401(k).

Paid Time Off.

Long-Term Disability.

Employee Assistance Program.

Employee life insurance and supplemental life.

Spouse and child life and AD&D.

Pet insurance.

FSA and HSA available.

Schedule

This position regularly works normal business hours, Monday Friday, 40 hours per week. Please confirm with the supervisor regarding the expected working schedule. This position is exempt from overtime pay due to administrative employee exemption.

Work Environment and Physical Demands

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment that requires extended time sitting, walking, and standing. The noise level in the work environment is usually low to moderate. While performing the duties of this job, the employee is regularly required to communicate effectively. Ability to carry up to 50lbs for up to a distance of 100ft may be required.

Code of Conduct

All employees are expected to represent the values and maintain the standards contained in the Company's Code of Conduct.

Changes to This Job Description

The Company may amend this job description in whole or part, at any time, without notice based on business needs.

E-Verify Participation Notice

This Employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

What is E-Verify? E-Verify is an internet-based system that compares information from and employee's Form I-9, Employment Eligibility Verification, to data from the U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

AAP / EEO Statement

The CIMA Group LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or protected Veteran status. We appreciate your interest in The CIMA Group LLC. If you need assistance with completing an online application due to a disability, please send a request to HR@wanabrands.com. Please be sure to include "Accommodation Request" in the subject line.