Program Associate

Program Associate

CIPE is seeking a full-time, non-exempt position based in Washington, D.C. for a Program Associate. This position is responsible for assisting in program implementation and supporting the regional leadership team in tracking the financial, strategic, administrative, and legal tasks involved in completing programmatic work.

Responsibilities :

• Work with the Program Manager and other regional staff to coordinate project management deliverables and activities for the portfolio, which typically includes :
• Support data collection and documentation practices.
• Assist active project partners to ensure high quality deliverables, including financial and narrative reports.
• Monitor grantee, contractors, and consultants' performance to ensure quality control in full compliance with procurement policies, financial reporting requirements, and evaluation plans.
• Coordinate regular staff meetings, including facilitating discussions, drafting agendas, and tracking action items for domestic and international staff.
• Collaborate with multiple CIPE departments to achieve programmatic goals, including Centers of Excellence, Field Offices / in-country offices, Communications, Grants and Finance, and other regional teams.
• In coordination with supervisor, oversee contract fulfillment internationally which includes maintaining regular communication with contractors, updating narrative and financial reports, vetting final products, and corresponding with contractors to submit the final paperwork.
• As directed, draft, review, and edit periodic reports, proposals, and other documents for submission to donor agencies.
• In coordination with the regional team leadership, support the recruitment, onboarding, and training of new staff members.
• Monitor and track payment requests, burn rates, accounting documents, field office liquidations, travel expense reports, and documents for signature in close coordination with Grants and Finance teams.
• Coordinate domestic and international travel arrangements and logistics.
• Develop and maintain programmatic, financial, correspondence, and contract files.
• As needed, translate partner documents or other programmatic materials.
• Adhere to appropriate CIPE and donor policies and procedures.
• Other duties may include :
• Perform legal and subject matter-specific research as needed.
• Manage or contribute to public outreach and communications, which may include managing social media accounts, writing blogs, and drafting promotional materials, in collaboration with the Communications department when appropriate.
• In coordination with regional leadership, support planning and executing internal and external events, including writing announcements and invitations, coordinating guests, publicizing on social media, and acting as primary tech support during run of show.
• In coordination with regional team leadership, support new business development opportunities.
• Recruit, onboard, and manage seasonal interns, including assigning and managing day-to-day tasks and professional development opportunities.
• In coordination with supervisor, provide administrative support to field offices as applicable.

Qualifications :

The salary range for this position is $55,000-$59,000 per year.

Benefits and perks include competitive benefits including medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more!

CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas.

Equal Opportunity Employer Statement : We are an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, and business needs. Our recruitment process is competitive and designed to identify the most qualified candidates for each position.