Job Description
Job Description
Salary : Position Summary :
The Bid & Proposal Specialist will lead the development of persuasive and visually engaging proposals in response to RFPs, RFQs, and other solicitations. Youll manage the entire proposal processfrom strategy and coordination to final submissionensuring each response is timely, compliant, and tailored to the client's needs. Success in this position requires strong writing skills, creativity, and a sharp eye for detail, as well as the ability to collaborate across teams and clearly communicate complex ideas. Your work will directly support business growth by helping the company win new opportunities and strengthen client relationships.
Essential Position Functions :
- Monitor bid management resources daily to identify new opportunities, distribute notifications and initiate the creation of the initial proposal draft.
- Proactively solicit bid opportunities through including mass communication to educational procurement offices across North America.
- Manage the proposal writing, building and editing process while also maintaining and updating all templates to remain current with offerings and business initiatives.
- Coordinate with multiple departments including IT, finance, marketing and operations to develop comprehensive responses and compliant proposals.
- Handle all proposal finalization, including but not limited to final document review, notarization, signatory responsibilities, packaging, shipping, and delivery confirmation.
- Drive ongoing development of business intelligence, including public records (FOIA) requests, forecasting future opportunities and archiving competitor submissions to enhance future bidding efforts.
- Provide other Sales support assigned to support customer retention and revenue growth.
Skills :
Strong command of language and ability to craft persuasive, clear, and compliant proposalsAbility to manage multiple deadlines and coordinate cross-functional teamsPrecision in formatting, compliance, and addressing RFP / RFQ requirementsExcellent verbal and written communication skills for internal collaboration and client-facing documentsAbility to interpret solicitation documents and extract key requirementsFamiliarity with tools like PowerPoint, Adobe InDesign, or proposal automation softwareExperience with platforms like Salesforce, SharePoint, or proposal management systemsEducation / Experience :
Bachelors degree in business administration, Communications, Marketing, or a related field23 years of experience in proposal development, bid coordination, or a similar roleProven track record of managing end-to-end proposal processes and contributing to successful bidsExperience working in industries such as manufacturing, government contracting, consulting, is often preferred