Senior Accounts Payable Specialist (Relocation Assistance Available!)

Classification : Non-Exempt

Job Family : Operations

Reports to : Controller

Job Description Summary :

Ensure the timely and accurate execution of the Accounts Payable function including processing invoices and generating payments, in accordance with Institute policies and procedures. Work closely with and back up the Accounts Payable Specialist. Provide excellent service to and communications with internal and external contacts. Work independently and research and solve problems effectively.

Responsibilities

• Process invoices and payment requests using Workday. Prepare weekly settlement runs including electronic transfers and physical checks.
• Monitor dedicated Accounts Payable email inbox, responding to internal and external requests and issues, and screening for invoices to be processed.
• Review supplier invoice requests for accuracy and completeness prior to processing for payment.
• Monitor goods received not invoiced and outstanding checks. Contact vendors as necessary for resolution.
• Perform user testing for accounts payable system updates.
• Troubleshoot and collaborate on accounts payable issues with others including the Accounts Payable Specialist, Procurement Department, Workday System Analysts, and management.
• Assist in the Institute's annual financial statement audit in assigned areas.
• Ensure accurate and timely 1099 year-end reporting in coordination with the Payroll Manager.
• Participate in process improvement initiatives to enhance the efficiency and effectiveness of the accounts payable function at the direction of the Controller.
• Perform as a backup for accounts receivable functions as needed.
• Perform other duties as assigned.

Qualifications

Whitehead provides pay ranges representing its good faith estimate of what the Institute reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education / training, and internal peer equity. This pay range represents base pay only and does not include any other benefits or compensation.

Whitehead Institute is an E-Verify employer