Administrative Assistant

Houston-Galveston Area Council

About Houston-Galveston Area Council

The Houston-Galveston Area Council is one of the largest regional planning commissions in the country with a diverse service area of 13 counties and more than 7 million people. We are the pulse of our region addressing issues that cross city limits and county lines every single day. We make decisions that affect our transportation system, ensure the safety and well-being of our seniors, connect people to jobs, help families recover from natural disasters, preserve water quality for our children, and so much more. We work to make the region a great place to live, work, and thrive.

What Will I Be Doing?

• Schedule meetings, travel, workshops and associated logistics
• Administration of 9-1-1 Board of Managers meetings including :
• Proof reading of meeting materials
• Creating agenda items in NovusAgenda
• Sending meeting agenda mailouts
• Posting agenda to websites
• Transcription of meeting minutes
• Administration of department finances including :
• Assists in review and tracking of department annual budget
• Consolidated monthly credit card statements
• Create purchase orders and check requests when needed
• Look up invoices in vendor portal
• Processing invoice for payment
• Review invoices for discrepancies
• Work / meet with vendors and Finance staff with issues on invoices
• Expediting payment for department purchases
• Updating expense spreadsheet
• Tracking all telco invoices monthly with ACH payments
• Submit monthly report to finance for inventory distributed to staff
• Other secretarial functions, including : Drafting and typing correspondence, file management, mailing lists, mail-outs, faxes and e-mail communications, handling telephone calls and messages, greet visitors

Key Qualifications

Do You Have