OfficeSite Administrator

Job Description :

Company : Mars Wrigley- Gainesville GA

Title : Site Administrator

Job Purpose :

The Site Administrator provides support for the Plant Manager Leadership Team and Production Associates. This position helps to maximize and extend the effectiveness of the Site Leadership Team by identifying & leading key site activities around the areas of communication policies & practices general associate support engagement event coordination and provides recommendations to staff to help drive improvements and efficiencies across the site. Responsible for scheduling Local Regional and Global Meetings and organizing Site visits of Mars Family Members and State / Local Officials.

What are we looking for

Minimum Requirements :

High school diploma or GED

2 years experience in administrative support

Physical Requirements :

Frequent lifting / carrying pushing (10-50 lbs) and pushing / pulling (50-300 lbs)

Frequent bending stooping twisting handling and gripping

Ability to work at elevated heights climb stairs leaning over equipment and work in confined spaces

Ability to stand and / or work on feet for extended periods (minimum eight hours in one shift).

Ability to read write and speak English

Preferred Qualifications :

3 years of experience in administrative support

Associate degree in Business Administration or Human Resources field

What will be your Key Responsibilities

Communications : Supports key communication initiatives at the Site. Ensures the successful execution of global regional and local communication activities including Mars Ambassador Program EI&D activities Policy Updates Town Hall Meetings Mars Associate Survey and Principles in Action.

Site Engagement : Makes recommendations to help improve Associate engagement creates site-specific programs leads site recognition programs and seeks to understand best practices in the network that can be leveraged at the site.

Coordination of site activities : Coordinates All Associates Day site parties or outings MVP events recognition activities holiday luncheons team training team building activities service awards and site giveaways. Organizes visits to Site from associates across the globe including Mars family members ambassador program visitors state and local officials. Manages donation activities with Site and Community.

Systems / Processes : Key user for Mars Systems including Kronos Workday Teams SCALA Ariba SAP Audio and Video conferencing and My Mars web posting.

Administrative Support & Projects :

Office 5S Champion

Management of Site Director calendar and travel support for Leadership Team as needed.

Higher levels of collaboration across the site with all Associates levels. Partners with external stakeholders as needed

Manages Site P-Card and reconciles invoices. Creates POs and ensure timely payment of vendors. Additional projects & coordination of activities as required

Provide Training support to associates in areas of Workday Kronos Ariba Purchase Orders basic computer skills provide support in Excel PowerPoint and Word

Serve as ARG support for the site

Support Leadership Team meetings through agenda management and communication

Coordination of Leadership Team and other site meetings including travel team building activities venue selection catering arrangements and procurement of supplies

Engage & Energize essential element owner of Leadership Pillar

Coordinate records retention with 3 rd party group

Onboarding coordination for new hires

Locker management

Manage mail room / office supplies / mail distribution

Monthly Communication Meetings

Associate Tour Management

Allergies : if you have an allergy to soy lecithin please let the recruiter know in your initial screen.

What can you expect from Mars

The opportunity to learn develop and take charge of your own career.

An industry-competitive salary and benefits package

To be respected and valued

The Five Principles are at the center of every decision we make.

The opportunity to work cross-functionally add value and impact a better world for generations to come.

Required Experience :

Unclear Seniority

Key Skills

Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1