Accounts Receivable Specialist

Job Type

Full-time

Description

The Accounts Receivable Specialist supports the controller by performing routine accounting duties in accordance with established procedures and methods. Maintains various accounting related records, verify data received and prepare necessary reports and accounting related transactions.

Requirements

• Prepare daily invoicing to customers for shipments utilizing IQMS, ensuring accuracy.
• Deposit and apply cash receipts to customer accounts and balance daily. Some transactions involve foreign currencies.
• Record and reconcile credit card payments from both our virtual terminal and e-commerce sales daily.
• Process freight invoices, including matching, coding, logging daily.
• Process weekly check run and ACH payments of vendor invoices utilizing WW-ERP.
• Prepare weekly and monthly sales reporting.
• Match vendor credits to internal records and process relief of inventory within the ERP system.
• Approve and issue RMA's from quality control.
• Month-end closing procedures related to Accounts Receivable and Cash. Including reconciliations and journal entries.
• Management and review of AR aging, including follow up with past due accounts.
• Prepare and file the monthly submission to EXIM for International Accounts Receivable Insurance.
• As needed, prepare assessment of new / existing customer's credit allowance and review sales orders placed on credit hold.
• Preparation of accounts receivables related support for the annual financial audit.
• Complete and respond to requests for credit references.
• Issue petty cash.
• Process credit cards through online virtual terminal.
• Back up to receptionist.