Case Administrator

Vacancy : 25-20

Duty Station : Buffalo, New York

Salary : CL 24 ($46,282 - $75,220)

Promotion potential to CL 25 and CL 26, without further competition, based on eligibility and needs of the office.

Overview

Case Administrators are responsible for maintaining case data and court records in our database, CM / ECF. They often communicate with attorneys who practice in the Court and parties who represent themselves, helping create positive public impressions about the Judiciary. To learn more about career opportunities in the Judiciary, CLICK HERE to view a brief video. The successful candidate must exhibit the highest standards of excellence and integrity, and display, at all times and to all persons, a courteous, professional and cooperative attitude.

Representative Duties

• Open new cases in case management system, assign case numbers, and docket initial opening events.
• Receive and process documents received from filing parties and attorneys. Scan paper documents and upload pdf to database following the Clerk’s procedures. Review electronically filed documents for compliance with the rules of the Court.
• Verify and issue summons.
• Check for prior or prohibited filings.
• Verify attorney's authority to practice.
• Monitor appropriate release of exhibits and sealed documents.
• Answer and route incoming calls and provide information.
• Assist the public in the use of computerized databases.
• Maintain, file, retrieve, copy, and certify court records.
• Provide irregular back-up support throughout the Court, including tasks related to intake / reception, juror selection, mail handling, and special events.
• Adhere to procedures of the court.
• Perform other duties as assigned.

Qualification Requirements

Preferred Qualifications / Court Preferred Skills

How to Apply

Please submit a cover letter, resumé, and AO78 Application for Judicial Branch Federal Employment

as a single PDF attachment by email to : applications@nywd.uscourts.gov subject line “Case Administrator I,

Reference No. 25-20.” Save the documents as one PDF, using your firstname_lastname. When the AO78

is filled out electronically and returned by email, the fillable form must first be resaved and submitted as a non-fillable PDF before submission, otherwise the form will appear blank. Applicants are not required to complete the AO78, page 5, Optional Background Information until the time of a conditional offer.

Important Dates

Application Deadline : Until Filled

Position Available : Immediately

District Overview

The District’s jurisdiction encompasses the 17 most western counties of Upstate New York, with courthouses located in Buffalo and Rochester. The District is comprised of 8 United States District Judges, 7 United States

Magistrate Judges, and approximately100 employees.

Background Investigation

This is a sensitive position within the Judiciary. Employment will be considered provisional pending successful completion of an Office of Personnel Management background check, social media inquiry, and a favorable suitability determination.

Applicant Information

Employees must adhere to a Code of Conduct. The Court provides reasonable accommodations to applicants with disabilities. Veterans’ preference is not a factor used in Judicial Branch appointments. Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship. Positions with the U.S. Courts are excepted service appointments, which are “at will” and may be terminated with or without cause. Employees are required to use electronic funds transfer for payroll deposit.

Organizational Relationship

This position is assigned to the Office of the Clerk and reports to the Operations Manager.

Benefits

Click HERE to learn more about the Judiciary’s benefits.

The United States District Court for the Western District of New York is an Equal Opportunity Employer.

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